Fire Alarm System Monitoring, Inspection, Testing and Repairs at the Facilities Management

Orange County, Florida is seeking a comprehensive fire alarm system monitoring, inspection, testing, and repair contract through Invitation for Bids (IFB #Y23-1015) for its Facilities Management Division. The procurement covers approximately 400 buildings across six geographical districts, requiring a contractor to provide semi-annual and annual testing, monthly monitoring, emergency response services, and system conversion capabilities for digital alarm communicating transmitters (DACTs) to radio monitoring systems. Bidders must offer 24/7 emergency response with a maximum one-hour response time and maintain UL-listed monitoring systems. The solicitation requires electronic submission through the OpenGov e-Procurement Platform by August 31, 2023, at 4:00 PM EST, with a contract term of one year and potential renewal options for four additional one-year periods. Qualified contractors must demonstrate experience with high-security facilities, capability to handle multiple concurrent projects, and adhere to strict performance and safety requirements. The bid includes detailed pricing schedules for various service types, including annual testing, quarterly testing, monthly monitoring, and emergency/on-call repairs.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors will be reimbursed for parts and materials with a maximum markup and must provide comprehensive reporting requirements. The contract includes provisions for diagnostic services and equipment upgrades, with pricing structured by geographical lot and service type. While the total estimated contract value is not explicitly stated, the extensive pricing schedules suggest a significant investment in fire alarm system management. The county will manage the procurement through its Procurement Division, with Carrie Mathes leading the process and Ana Villalona serving as the primary point of contact for solicitation-related questions. Technical support for the electronic submission process is available through the OpenGov Service Desk, offering chat, email, and phone assistance Monday through Friday from 8am to 8pm EST. Bidders are required to upload files in common formats like Microsoft Word, Excel, PowerPoint, or Adobe PDF, ensuring readability and accessibility.