Fire Alarm Supp Insp R-M G1306 DuQuoin

The State of Illinois, specifically the Central Management Services (CMS), is seeking a contractor for fire alarm and suppression system maintenance and inspection services for the Illinois State Police Troop 10 Headquarters located in DuQuoin, Pope County. The procurement is a comprehensive six-year contract with a potential maximum term of ten years, focusing on semi-annual inspections, peripheral device testing, annual cleaning of smoke detectors, sensitivity testing, wet sprinkler testing, backflow testing, and 5-year obstruction testing. The project involves maintaining multiple fire safety systems, including an Auto Pulse IQ-318 system, Kidde FM-200 Clean Agent Extinguishing System, and a wet sprinkler system, which encompasses approximately 19 addressable smoke detectors, 9 pull stations, and 16 audio-visual notification devices. Bidders must submit electronic proposals through the BidBuy platform by July 29, 2025, with a non-mandatory site visit scheduled for July 14, 2025, at 1:00 pm at 1391 S. Washington St., DuQuoin, IL. Evaluation criteria will include responsiveness, vendor responsibility, and lowest overall total price, with bids required to remain firm for 180 days from the opening date.

The solicitation encourages participation from various vendor types, with potential considerations for Business Enterprise Program and Veterans Small Business Program participants. Vendors must complete mandatory attachments including a Vendor Disclosure form and Standard Illinois Certifications, which cover 33 compliance areas addressing legal, ethical, workplace, and operational standards. While specific contract value is not explicitly stated, the procurement allows for additional repairs and replacements with parts over $10 being billed at the vendor's cost. Vendors must comply with prevailing wage requirements, provide comprehensive documentation, maintain appropriate insurance, and be prepared to respond to routine and emergency maintenance requests within specified timeframes (24 hours for routine work, 2 hours for emergencies). The state has implemented several vendor requirements, including using only W-2 employees, providing workers' compensation and liability insurance, and undergoing background checks. A mandatory $15 administrative fee applies for contracts over $1,000, and the state reserves the right to reject any or all bids in the best interest of the state.