Fire Alarm Monitoring, Inspection, and Maintenance

The City of Sebastian, Florida is requesting bids on fire alarm monitoring, inspection, maintenance, and repair services for nine city-owned facilities under ITB 26-19, with bids due July 30, 2026 at 2:00 PM and a mandatory site visit on July 14, 2026 at 8:30 AM.

The contractor must hold one of three certifications: Florida Alarm System Contractor I (EF) license, Certified Electrical Contractor (EC) license, or NICET certification. All technicians must possess Fire Alarm System Agent (FASA) certification. The contractor must be an authorized Honeywell reseller capable of servicing proprietary and non-proprietary Honeywell equipment. Bidders must demonstrate three years of experience in fire alarm services, preferably with government entities in Florida, and be registered with the State of Florida for at least three years under the same FEIN; three commercial or industrial project references are required.

Services include 24/7 monitoring via dual communicators (cellular primary, network backup), annual inspections and testing in compliance with NFPA 72 and Florida Fire Prevention Code, preventative maintenance, repairs, and new system installations. Response times are 48 hours for non-emergency calls and four hours for emergency calls. Pricing must be itemized separately for labor, parts, and equipment; cost-plus markup structures apply to repairs and new installations, and lump-sum estimates are not accepted. The contractor must provide all minor replacement parts at no additional cost to the City and maintain Commercial General Liability coverage of $1,000,000 and Business Automobile coverage of $1,000,000. A liquidated damages clause of $100 per calendar day applies for non-performance.

The contract term is five years with an option to renew for one additional five-year term if agreed upon in writing at least 90 days prior to expiration. Questions are due July 20, 2026 at 2:00 PM. Bid opening is scheduled virtually on July 30, 2026 at 2:30 PM, with award recommendation anticipated August 26, 2026. All bids must be submitted through the City's Euna Procurement Portal with all required forms completed.