Fire Alarm and Security Systems Monitoring and Maintenance
Closed State & local contract opportunity Posted
- Solicitation number
- 243-001
- State
- North Carolina
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from evp.nc.gov. Updated .
About this opportunity
Swain County Schools is seeking a comprehensive vendor to provide fire alarm and security systems monitoring and maintenance services through a Request for Quotation (RFQ). The procurement focuses on 24/7/365 central station monitoring of fire alarms, security/intrusion systems, and panic alarms across school facilities, with requirements for routine and emergency maintenance, system repairs, and potential replacements. Vendors must provide annual and periodic system inspections ensuring compliance with local, state, and NFPA codes, and coordinate responses with district safety staff and local law enforcement. Minimum vendor qualifications include being licensed and certified in North Carolina for fire alarm and security system maintenance, demonstrating experience integrating monitoring services in school settings, and employing factory-trained technicians. The RFQ requires vendors to submit statements of qualifications, certification documentation, descriptions of monitoring equipment and protocols, and summaries of K-12 client integrations performed within the past three years. Responses are due by 5 PM on Thursday, January 15, 2025, and should be submitted to Thomas A. Dills, Chief Administrative Officer, at tdills@swainmail.org.
The RFQ does not explicitly indicate set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors are specifically mentioned, and the solicitation emphasizes that vendors must provide unified monitoring without subcontracting core services. The document requires that selected vendors cannot utilize proprietary system components or software that would impede transition at contract conclusion. While no specific budget range or award value is provided, the comprehensive nature of the services suggests a significant ongoing contract for system monitoring, maintenance, and potential upgrades. The procurement aims to ensure school safety through robust, integrated fire alarm and security system management, with a focus on compliance with North Carolina school safety regulations and federal standards. Vendors must be prepared to provide detailed reporting, including submitting reports to school principals on forms furnished by the State Fire Marshal, as mandated by N.C.G.S. 115C-525.
Opportunity text
Purpose: Swain County Schools seeks qualified vendors to provide comprehensive monitoring, inspection, testing, and maintenance of all school fire alarm and security (intrusion, panic, and access control) systems. Scope of Services: 24/7/365 central station monitoring of all fire alarms, security/intrusion systems, and panic alarms Routine and emergency maintenance and repair and replacement (if necessary) for all system types Annual and periodic system inspection, testing, and compliance with all local, state, and NFPA codes Coordinated response and reporting for all systems to district safety staff and local law enforcement as required Recommendations for upgrades or integration of alarm and security systems for improved safety and compliance Vendor must be able to monitor and maintain all systems in a unified manner-no subcontracting for these core services Adherence to North Carolina school safety regulations and any applicable federal standards, including without limitation provision of reports to the principal of each school on forms furnished by the State Fire Marshal, as required by N.C.G.S. 115C-525 Minimum Vendor Qualifications: Licensed and certified for fire alarm and security system maintenance and monitoring in NC Demonstrated experience integrating monitoring and service for fire, intrusion, and panic in school settings Employ factory-trained, certified technicians for all listed system types Provide comparable references from NC K-12 districts or similar public institutions No proprietary system components or software preventing transition at contract end Submission Requirements: Statement of qualifications and experience for both fire and all security system types Documentation of certifications/licensing Description of monitoring equipment and protocols for all system types Summary of K-12 client integrations (unified monitoring) performed within past 3 years
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