RFQ_ Fire Alarm_Security System Monitoring and Maintenance (Sample) - Google Docs.pdf
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- Solicitation number
- 243-001
- Issued by
- Surry County, North Carolina
About this file
This is a Request for Quotation (RFQ) issued by Swain County Schools in North Carolina for comprehensive monitoring, inspection, testing, and maintenance services for all school fire alarm and security systems. The scope of services includes 24/7/365 central station monitoring of fire alarms, security/intrusion systems, and panic alarms; routine and emergency maintenance, repair, and replacement of all system types; annual and periodic system inspection and testing in compliance with local, state, and NFPA codes; coordinated response and reporting to district safety staff and local law enforcement; and recommendations for system upgrades or integration. The selected vendor must provide unified monitoring and maintenance without subcontracting core services and must adhere to North Carolina school safety regulations and applicable federal standards, including provision of reports to school principals on forms furnished by the State Fire Marshal as required by N.C.G.S. 115C-525. Responses are due by 5 PM on Thursday, January 15, 2025, and should be submitted to Thomas A. Dills, Chief Administrative Officer, at tdills@swainmail.org.
Vendors must meet minimum qualifications including North Carolina licensure and certification for fire alarm and security system maintenance and monitoring; demonstrated experience integrating monitoring and service for fire, intrusion, and panic systems in school settings; factory-trained, certified technicians for all system types; comparable references from North Carolina K-12 districts or similar public institutions; and no proprietary system components or software that would prevent transition at contract end. Required submission materials include a statement of qualifications and experience for fire and all security system types, documentation of certifications and licensing, a description of monitoring equipment and protocols for all system types, and a summary of K-12 client integrations performed within the past three years. The RFQ does not specify pricing terms, award dates, contract term length, renewal options, or funding amounts.
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Text version
RFQ: Fire Alarm and Security Systems Monitoring and Maintenance
Purpose:
Swain County Schools seeks qualified vendors to provide comprehensive monitoring, inspection, testing, and maintenance of all school fire alarm and security (intrusion, panic, and access control) systems.
Scope of Services:
● 24/7/365 central station monitoring of all fire alarms, security/intrusion systems, and panic alarms
● Routine and emergency maintenance and repair and replacement (if necessary) for all system types
● Annual and periodic system inspection, testing, and compliance with all local, state, and NFPA codes
● Coordinated response and reporting for all systems to district safety staff and local law enforcement as required
● Recommendations for upgrades or integration of alarm and security systems for improved safety and compliance
● Vendor must be able to monitor and maintain all systems in a unified manner—no subcontracting for these core services
● Adherence to North Carolina school safety regulations and any applicable federal standards, including without limitation provision of reports to the principal of each school on forms furnished by the State Fire Marshal, as required by N.C.G.S. 115C-525
Minimum Vendor Qualifications:
● Licensed and certified for fire alarm and security system maintenance and monitoring in
NC
● Demonstrated experience integrating monitoring and service for fire, intrusion, and panic in school settings
● Employ factory-trained, certified technicians for all listed system types
● Provide comparable references from NC K-12 districts or similar public institutions
● No proprietary system components or software preventing transition at contract end
Submission Requirements:
● Statement of qualifications and experience for both fire and all security system types
● Documentation of certifications/licensing
● Description of monitoring equipment and protocols for all system types
● Summary of K-12 client integrations (unified monitoring) performed within past 3 years
Due Date:
5 PM Thursday January 15, 2025
Contact for Submission:
Thomas A. Dills, Chief Administrative Officer, Swain County Schools tdills@swainmail.org
File details come from the government source that posted it. Updated .