Fine Turf & RoW Mowing, Trimming & Litter Removal: D-6

The Commonwealth of Kentucky, Kentucky Transportation Cabinet, is soliciting bids for a master agreement contract covering fine turf mowing and trimming, right-of-way mowing with trimming, litter removal, and traffic control maintenance services across Boone, Kenton, and Campbell Counties in District Six-Covington. The procurement encompasses 462 acres of fine turf mowing, 90 acres of right-of-way mowing with trimming, 102 acres of litter removal operations, and 16 traffic control units, with work distributed across 31 distinct project locations along state and federal highways including I-75, US 27, and various state routes (KY 237, KY 536, KY 842, KY 9, KY 17, KY 25, KY 1120, and KY 1303). Mowing cycle frequencies are standardized at 14 cycles annually for standard maintenance areas, with reduced cycles of 5 or 2 for specialized locations such as park and ride facilities and detention basins. Bidders must be registered in the Commonwealth eProcurement System and submit electronic responses by March 5, 2024 at 1:30 PM EST, with written questions due by February 26, 2024 at 12:00 PM EST and Commonwealth responses provided by February 27, 2024 at 4:00 PM EST; the tentative award date is March 15, 2024. All bids must remain valid for a minimum of ninety calendar days after the bid closing date, and award will be made to the lowest responsive and responsible bidder based on price as the sole evaluation criterion. Successful bidders must possess Certificates of Eligibility for Right of Way Mowing (I-29) and Traffic Control (I-37) prior to bid closing, maintain continuous prequalification status throughout the contract term, and obtain certifications in Work Zone Traffic Control Supervisor and Traffic Control Technician from recognized agencies such as ATSSA, Kentucky Laborers' Joint Apprenticeship & Training Trust Fund, University of Kentucky Transportation Center, or IMSA. The contract term extends through February 28, 2025, with options for four additional one-year renewal periods subject to written approval from both vendor and KYTC Division of Purchases, and site visits are encouraged with prospective bidders directed to contact the Roadside Environment District Administrator at 421 Buttermilk Pike, Covington, KY 41017 (859-824-4561 or 859-341-2700).

The solicitation documents do not identify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractor information. Successful bidders must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates of insurance due within ten days of award notice. Price adjustments are subject to specific restrictions: no increases are permitted during the first twelve months; only one price increase is allowed during the contract period based on industry-wide changes; and price decreases must be passed through to the Commonwealth. All bidders must submit a completed, notarized Annual Affidavit for Bidders, Offerors and Contractors, as required under Kentucky Revised Statutes 45A.110 and 45A.115, attesting that the contractor has not knowingly violated Kentucky's campaign finance laws and that contract award will not violate any campaign finance law provisions. The specific budget or award value is not identified in the solicitation materials; however, the scope of services encompasses significant acreage and multiple project locations, indicating a substantial contract opportunity. The Commonwealth reserves the right to reject any or all bids and to cancel the solicitation at any time if deemed in the best interest of the Commonwealth.