Fine Arts Consultants and Clinicians (Supplemental)

Fort Bend Independent School District (FBISD) is soliciting proposals for Fine Arts Consultants and Clinicians (Supplemental) services through RFP 23-004KB-07, seeking to establish a pre-approved list of qualified professionals to support staff and student development in art, dance, music, and theatre across its 83 campuses serving over 79,000 students. The comprehensive services include instructional coaching, student instruction in large and small group settings, accompanist performance, marching band show design, music composition and arrangement, choreography creation, costume and color guard routine design, staff development sessions, and provision of training materials. Evaluation criteria will award up to 100 points based on purchase price (25 points), vendor reputation and references (5 points), qualifications and experience including relevant degrees or minimum five years' experience and industry certifications (25 points), alignment with district needs (20 points), past district relationship (5 points), long-term cost considerations (10 points), and service agreement terms (10 points). A pre-proposal meeting is scheduled for Wednesday, January 21, 2026 at 2:00 PM CST via Microsoft Teams, with vendor questions due by Friday, January 30, 2026 at 12:00 PM CST, and proposals must be submitted electronically through the Bonfire e-bidding portal by Friday, March 6, 2026 at 10:00 AM CST.

The procurement does not specify specific set-aside designations for disadvantaged enterprises, but vendors must meet comprehensive compliance requirements including background checks, insurance coverage, and federal regulations. Individual sole proprietors and companies must maintain specific insurance coverages, including General Liability with $1,000,000 per occurrence and $2,000,000 aggregate, Professional Liability with $1,000,000 per claim, and Umbrella or Excess Liability coverage at $5,000,000. The contract period spans two years from June 11, 2026 through January 21, 2028, with potential for three additional two-year renewal options. While no specific budget range is explicitly stated, the district will engage contractors on an "as-needed if needed" basis and does not guarantee minimum purchase quantities. Pricing may be submitted as hourly rates, time and materials, or unit pricing, with all pricing subject to negotiation. Vendors must also complete mandatory forms including the Texas Certificate of Interested Parties (Form 1295), Background Check Form, Conflict of Interest Questionnaire, and EDGAR Certifications to be considered for award.