Filter First Water Program RFP

The Filter First Water Program RFP is a procurement initiative by Thornapple Kellogg Schools targeting comprehensive drinking water infrastructure upgrades across five school locations: McFall Elementary, Lee Elementary, Page Elementary, TK Middle School, and TK High School. The project involves procuring and installing filtered bottle-filling stations, single bottle filling stations with fountains, filtered faucets, and specific kitchen equipment like combi-ovens and kettles. Sealed bids are due by 1:00 P.M. on Monday, November 3, 2025, with a mandatory pre-bid meeting scheduled for Monday, October 27, 2025, at 8:30 a.m. at Thornapple Kellogg High School. The project must be completed and invoiced by May 1, 2026, and is funded partially with federal funds, which triggers Davis-Bacon Act prevailing wage requirements. Bidders must provide detailed pricing for demolition, installation, and equipment for each school location, using the provided bid form, and the Board of Education will evaluate bids based on factors including uniformity, delivery time, and preference, not necessarily defaulting to the lowest bid.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, but requires several mandatory disclosures including a familial relationship affidavit and an Iran Linked Business affidavit. All prices must be F.O.B. in Middleville, Michigan, and must include installation, removal of existing fountains, and securing new drinking water fixtures. While specific budget ranges are not explicitly stated, the comprehensive nature of the project involving multiple school locations suggests a potentially significant investment. The Board of Education reserves the right to accept or reject any bid, indicating flexibility in the procurement process. Prospective bidders should be prepared to demonstrate comprehensive capabilities in water fixture installation, equipment procurement, and compliance with federal funding requirements. The project's scope implies that vendors should have experience in school infrastructure improvements and the technical capability to handle multi-site installations of specialized drinking water equipment.