Drinking Fountain RFP - October 2025.pdf

Request for Proposals

October 14, 2025

Thornapple Kellogg Schools (“District”) will accept sealed bids for:

School Drinking Water Program Update RFP soliciting equipment and installation as described in the attached specifications. Sealed bids are due no later than 1:00 P.M. local time on Monday, November 3, 2025.

Sealed bids should be submitted to Mark Provost, Assistant Superintendent, Thornapple Kellogg Schools, 10051 Green Lake Road, Middleville, MI 49333. Bids are to be submitted no later than 1:00 P.M.

November 3, 2025. Late bids will not be accepted or considered. Bids will be publicly opened shortly following the close of receiving bids. No oral, email, telephonic, or telegraphic proposals shall be considered.

The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

All prices quoted are to be F.O.B., Middleville, Michigan. Price for installation must include all aspects of placing and securing the drinking fountains for use, as well as removing existing fountains where applicable.

All purchases and sales to the school district are exempt from all taxes, including state and federal taxes.

Exemption certificates for the school district will be furnished upon request.

The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, or the superintendent of the school district.

The bid shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an

Iran Linked Business in compliance with PA 517 of 2012. The Board shall not accept a bid that does not include these sworn and notarized disclosure statements.

This project is funded in whole or in part with federal funds and is therefore subject to the provisions of the

Davis-Bacon Act (40 U.S.C. 3141–3148). All contractors and subcontractors employed on this project shall be required to pay laborers and mechanics wages at rates not less than those established by the U.S.

Department of Labor and shall comply with all applicable regulations issued pursuant to the Davis-Bacon

Act.

Contractors must:

1. Pay wages and fringe benefits to employees at or above the applicable prevailing wage rates as determined by the U.S. Department of Labor.

2. Maintain and submit certified payroll records in accordance with federal requirements.

3. Post the applicable wage determination at the job site in a prominent and accessible location.

4. Flow down these requirements to all subcontractors.

Failure to comply with Davis-Bacon prevailing wage requirements may result in withholding of payments, contract termination, or other remedies as provided by law.

Thornapple Kellogg Schools

Drinking Water RFP

Bids are to be submitted on the Bid Proposal Forms included in this invitation to bid, signed by the bidder, in a sealed envelope clearly marked. Two (2) copies of the Bid Proposal Form should be addressed to the attention of:

Mark Provost, Assistant Superintendent

Central Office

10051 Green Lake Road

Middleville, MI 49333

One (1) copy of the bid form should be retained for your files. Any questions should be directed to Gary

White, Maintenance Supervisor, in writing via email at gwhite@tkschools.org.

CONDITIONS:

1. Bids are being solicited for new drinking fountains, filtered faucets, removal, and installation of new equipment as outlined below.

2. Proposals must be made in full conformity with all conditions set forth in the specifications.

3. The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

4. Bidders must respond to all sections in this bid to be considered.

5. Any bidder may withdraw its bid at any time prior to the scheduled time for opening of bids. All proposals submitted shall remain firm for a period of sixty (60) days.

6. Bid opening will be held in person immediately following the bid deadline. Results will be sent electronically to all parties who submit a bid.

7. Planning and review of all mandated permitting will be the responsibility of the winning bidder.

8. Work must be completed and invoiced by May 1, 2026

MANDATORY PRE-BID MEETING:

1. A mandatory pre-bid meeting will be held on Monday, October 27, 2025 starting at Thornapple

Kellogg High School at 8:30 a.m. Please come to the main office located on Green Lake Road. 10051

Green Lake Road, Middleville, MI 49333 will get you to this parking lot. If you intend on attending, you

MUST contact Gary White, Operations Supervisor, at gwhite@tkschools.org by Friday, October 24th, 2025.

SELECTION OF BIDDER:

1. The School District will inform all bidders in writing if they were successful or not in obtaining the school drinking water program update with Thornapple Kellogg Schools.

2. Upon completing the bid process the school district will adhere to board policy 6460 “Vendor

Relations;” which states “All sales persons, regardless of product, shall clear with the

Superintendent's Office before contacting any teachers, students, or other personnel of the School

District.”

PAYMENTS:

A purchase order will be issued by the District to the successful bidder. The successful bidder will invoice the District for amounts due as outlined in the approved bid.

The Board of Education reserves the right to accept or reject any or all bids in whole or in part, to waive any informality or irregularity in the bid or in the bid process, or, for reasons of establishing uniformity, delivery time or preference, to award the contract to other than the low bidder.

SPECIFICATIONS AND BID PROPOSAL FORM

This proposal must furnish/install as well as remove/disposal of old water fixtures for Thornapple

Kellogg Schools as stated below: All fountains and filters must meet ALL of the following requirements:

Filtered bottle-filling station (meeting all the following requirements):

• Is connected to customer site piping.

• Filters water and is certified to meet NSF/ANSI standard 53 for lead reduction and

NSF/ANSI standard 42 for particulate removal.

• The flow rate through the station is paired to the specified flow rate of the filter cartridge.

• Has a light or other device to indicate filter cartridge replacement status.

• Is designed to fill drinking bottles or other containers for personal water consumption.

• Includes a drinking fountain.

• The station is certified to meet NSF/ANSI standard 61 Q<=1.

Tap-mounted water filters

• Must be certified to meet NSF/ANSI standard 53 for lead reduction and NSF/ANSI standard

42 for particulate removal.

McFall Elementary:

• (4) Filtered Faucets

• (6) Single Bottle Filling Station w/Fountain: (Elkay ezH2O Bottle Filling Station & Single

ADA Cooler Refrigerated Stainless High Capacity Lead Reduction Quick Filter : Model

LZS8WSSP) or an equivalent model

• (1) Filtered Combi-Oven

Lee Elementary:

• (3) Filtered Faucets

• (8) Single Bottle Filling Station w/Fountain: (Elkay ezH2O Bottle Filling Station & Single

ADA Cooler Refrigerated Stainless High Capacity Lead Reduction Quick Filter : Model

Page Elementary:

• (4) Filtered Faucets

• (7) Single Bottle Filling Station w/Fountain: (Elkay ezH2O Bottle Filling Station & Single

ADA Cooler Refrigerated Stainless High Capacity Lead Reduction Quick Filter : Model

• (1) Filtered Steamer

TK Middle School:

• (6) Filtered Faucets

• (16) Single Bottle Filling Station w/Fountain: (Elkay ezH2O Bottle Filling Station & Single

ADA Cooler Refrigerated Stainless High Capacity Lead Reduction Quick Filter : Model

• (1) Filtered Kitchen Kettle

• (2) Filtered Combi-Ovens

TK High School:

• (22) Filtered Faucets

• (7) Hi-Low Fountain: (Elkay ezH2O Vandal-Resistant Bottle Filling Station & BiLevel

Cooler Filtered Refrigerated Stainless: Model LVRCTL8WSK) or an equivalent model

• (20) Single Bottle Filling Station w/Fountain: (Elkay ezH2O Bottle Filling Station & Single

ADA Cooler Refrigerated Stainless High Capacity Lead Reduction Quick Filter : Model

LZS8WSSP) or an equivalent model

• (1) Filtered Kitchen Kettle

• (1) Filtered Combi-Oven

SPECIFICATIONS AND BID PROPOSAL FORM

*** Form must be completed and submitted in Bid Proposal

McFall Elementary:

• Demolition $__________

• Installation $__________

• Equipment $__________

Lee Elementary:

Page Elementary:

TK Middle School:

TK High School:

Other Costs: $__________

TOTAL COST: $__________

SPECIFICATIONS AND BID PROPOSAL FORM continued

The undersigned certifies that the bid contained meets or exceeds the attached specifications. Failure to comply with all conditions asked for in this bid document may result in rejection of the bid.

Bidder Information:

COMPANY NAME: ____________________________________________________________

ADDRESS: ___________________________________________________________________

AUTHORIZED SIGNATURE: ____________________________________________________

AUTHORIZED NAME (please print): ______________________________________________

TITLE: ________________________________________________ DATE: ________________

PHONE #: ________________________________ FAX #: _____________________________

E-MAIL: ______________________________________________________________________

At least 3 references with contact person:

Company: _____________________ Contact: ____________________ Phone: _____________

Do you conduct background checks on your employees? ❒Yes ❒No

Familial Relationship Affidavit included? ❒Yes ❒No

Iran Linked Business Affidavit included? ❒Yes ❒No

Written responses to all requested questions? ❒Yes ❒No

Are you on the Excluded Parties List ❒Yes ❒No Unknown

(which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R. 9.404)?

Provide your DUNS number, if you have one: ____________________________

Local (District) Vendor or Taxpayer? ❒Yes ❒No Unknown

(Documentation, if necessary, will be obtained after the bid opening.)

Do you have employees that live within the District? ❒Yes ❒No Unknown

BID DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Bidders must submit a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Thornapple Kellogg District School Board or the Thornapple Kellogg District Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the Thornapple Kellogg School Board are: Derrick Brock, Katie Stanton, Brenda Hess, Mark Price, Keara Hilton, David Smith, and Tyler Wenger.

The Thornapple Kellogg Schools Superintendent is: Rob Pouch

The Following are the familial relationships:

There are none.

STATE OF MICHIGAN )

) ss

COUNTY OF_____________)

The undersigned, authorized representative of bidder (insert name) __________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, 2024.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named vendor (the “Vendor”), pursuant to the compliance certification requirement provided in the “Thornapple Kellogg Schools”

(the “District”) Request For Proposals For Drinking Water Upgrades (the “RFP”), hereby certifies, represents and warrants that the Vendor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan

Public Act No. 517 of 2012 (the “Act”), and that in the event Vendor is awarded a contract as a result of the aforementioned RFP, the Vendor will not become an “Iran linked business” at any time during the course of providing any services or selling any items under the contract.

The Vendor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :___________