Field Portable X-Ray Fluorescence Spectrometer

The Commonwealth of Kentucky Finance and Administration Cabinet, Division of Waste Management, issued Request for Bid (RFB) 758 2100000653 on May 6, 2021, seeking responses for the procurement of one Field Portable X-Ray Fluorescence Spectrometer for Elliott County. The solicitation requires vendors to submit written questions by May 13, 2021, at 10:00 a.m. ET, with bids due electronically through the Kentucky eProcurement system by May 20, 2021, at 1:30 p.m. ET. The specified equipment is a Bruker Titan 800 3rd Generation Field Portable X-Ray Fluorescence Spectrometer or approved equal, which must be a hand-held, battery-operated field instrument capable of simultaneous real-time analysis of multiple inorganic chemical elements in soil and other media. The spectrometer must comply with EPA SW-846 method 6200 analytical criteria, utilize a miniature X-Ray tube with minimum voltage of 40 kV, and employ a Silicon Drift Detector capable of detecting and quantifying RCRA chemical elements including arsenic, barium, cadmium, chromium, lead, mercury, selenium, silver, antimony, manganese, iron, nickel, copper, zinc, strontium, cobalt, and titanium. Required accessories include two lithium ion batteries with charger, NIST standard reference materials, calibration check materials, spare windows, user manual with parts pricing, and a sturdy carrying case, with delivery required to 300 Sower Boulevard, 2nd Floor, Frankfort, Kentucky 40601. Evaluation will utilize a best value approach totaling 110 points, with price weighted at 90 points, delivery time in working days at 10 points, and warranty period in months at 10 points, with the lowest-priced bidder receiving maximum points and other bids scored proportionally. Vendors must bid all line items on a Group All basis and maintain pricing validity for a minimum of 60 calendar days after the bid due date, with delivery penalties of one percent per day applicable for missed contracted delivery dates.

Kentucky resident bidders receive reciprocal preference in the evaluation process, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities receive preferences of 20 percent or 15 percent of maximum points respectively. All bidders must register in the Commonwealth eProcurement System via Vendor Self Service at least 24-48 hours prior to submission and submit pricing quoted F.O.B. Destination Freight Prepaid and Allowed, excluding federal excise tax and Kentucky sales or use tax. Prior to award, vendors must submit a Kentucky Tax Registration Application (Revenue Form 10A100), certificates of authority if applicable, required affidavits including the Annual Affidavit for Bidders, Offerors and Contractors, and EEO forms if applicable, with vendors demonstrating poor performance records in the preceding 12 months subject to non-responsibility determination. No specific budget range or award value is disclosed in the solicitation documents, and no incumbent vendors or existing infrastructure integration requirements are noted. Bidders proposing alternate brands to the Bruker Titan 800 must submit descriptive literature with their bids to verify specification equality, and all responses must include completed bid information emphasizing best price, best delivery, and best warranty terms in accordance with the solicitation's terms and conditions.