Fidelity and surety insurance (renewal)

The South Carolina Technical College System is seeking a Fidelity and Surety Insurance contract to provide a blanket employee honesty bond for its 16 technical colleges, State Board for Technical and Comprehensive Education, and area commissioners. The solicitation, issued on March 2, 2023, requires coverage for approximately 9,053 employees, including full-time staff, temporary workers, board members, and commissioners. The specific insurance requirements include a $100,000 limit of insurance per occurrence with a $1,000 deductible. Key procurement dates include a March 23, 2023, deadline for questions at 10:00 AM Eastern Standard Time, and a proposal submission deadline of April 4, 2023, at 10:00 AM Eastern Standard Time, with award notification scheduled for April 10, 2023. The contract term will be one year beginning July 1, 2023, with four potential one-year renewal options, creating a maximum possible contract period of five years. Evaluation will focus on selecting the lowest responsible and responsive bidder, with the procurement requiring fixed pricing for the initial term and potential price adjustments for renewal terms subject to procurement officer approval.

Bidders must be registered as South Carolina vendors and comply with state and federal regulations, including ethics certifications, debarment certifications, and illegal immigration compliance requirements. The current incumbent vendor is Arthur J. Gallagher Risk Management Services, with an existing annual premium of $4,500.00 under the policy expiring June 30, 2023. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the solicitation documents. Delivery of services is required within 30 days of purchase order receipt, with performance directed to addresses specified in Attachment A of the solicitation. The procurement is specific to Richland County and covers the broader South Carolina Technical College System, representing a targeted regional insurance procurement with potential statewide implications for technical education institutions.