FHPS Door Access Control System RFP

Forest Hills Public Schools (FHPS) in Kent County, Michigan, has issued a Request for Proposal (RFP) for a comprehensive District-wide Door Access Control (DAC) System to be implemented across 24 district buildings, including elementary schools, middle schools, high schools, administrative facilities, and community centers. The project involves providing and installing a new access control system with 271 card readers, 26 event card readers, 29 keypad card readers, 46 intercom stations, and 490 electrified door hardware components. Vendors must propose a turnkey solution that integrates with existing technologies such as the Avigilon video management system, Carehawk public address system, and fire systems, while supporting Active Directory authentication and providing advanced features like mobile phone activation and comprehensive emergency response capabilities. The RFP requires a five-year hardware warranty, 15-year cabling warranty, and perpetual licensing with no recurring fees. Key proposal submission dates include a vendor conference on June 24, 2025, with proposals due on July 15, 2025, and an anticipated award in August 2025. The implementation timeline spans from Fall 2025 to the end of 2027, with most buildings to be completed by the end of 2026.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The proposed system must support up to 10,000 active card users and be capable of integrating with the district's existing technological infrastructure. Vendors are required to submit comprehensive documentation, including various compliance forms such as non-familial relationship affidavits, school safety affidavits, and Iran economic sanctions compliance documents. The district reserves the right to adjust quantities by 25% without altering unit prices and expects the latest hardware and software versions to be installed. While a specific budget range is not explicitly stated, the project involves extensive infrastructure work across multiple buildings, with the pricing structure including a base bid for hardware, software, cabling, installation, and integration services, along with optional add-alternates and unit pricing for additional components. The district will evaluate proposals based on multiple factors outlined in section 1.47 of the RFP, emphasizing that the selection will not be based solely on cost.