FHPS DAC RFP Addendum 2.pdf

Forest Hills Public Schools (FHPS)

Door Access Control (DAC) System RFP

Addendum #2

To all interested vendors:

RFP updates

• Section 1.3 Schedule of events in the RFP document is hereby updated to consider a new anticipated finalist vendor interview date of Friday, August 1st, 2025.

Note the deadline for delivery of proposals remains Tuesday, July 15, 2025, 9am ET.

Responses to questions from vendors

1. What are the weights associated with the selection criterion?

Awarding will be based on a combination of the factors listed in section 1.47 of the RFP, and not solely based on cost.

2. Are there drop ceilings throughout the District?

The majority of buildings have drop ceilings in hallways and door vestibules, unless otherwise specified in the table included in this appendix, which the vendor should use to prepare its proposal. Reflective ceiling plans will also be provided for buildings undergoing construction to vendors that have expressed their intention to bid on this project.

Please refer to section 2.5.1 of the RFP for guidance of how to install cabling in areas without drop ceiling (e.g., hard ceiling or high open ceiling). In addition, please note that any extraordinary (requiring effort or quantity of additional materials beyond what it would be reasonable to expect on a project of this type) or impossible to foresee situations will be addressed via change order using the unit pricing provided in Appendix A. For such purpose, please include in the “DAC Options” tab of Appendix A the following unit pricing:

o Price per foot to provide and install painted metal conduit o Price per foot to provide and install raceway

3. Will the network switches be provided by the District?

Yes

4. Should our proposal consider new door contacts?

Yes, consider new door position switches and cabling for all doors where it is required, whether the door has electrified hardware or not.

5. Should our proposal consider new cabling for the door access solution?

Yes.

6. What types of electrified door hardware should we include in our proposal?

For the purposes of preparing your proposal, assume the following:

o All existing door hardware that needs to be integrated is based on strikes mounted in the door frame or has a connection point for the door access control system available on the frame.

o All new door hardware required will be based on strikes mounted in the door frame.

If a different type of door hardware is required (e.g., push bar with transfer hinge), it will be addressed via change order using the unit pricing provided in Appendix A.

7. You indicated in your presentation that there can not be licensing associated with the equipment. (…) Would 10-year licensing be considered a model that is perpetual?

Please refer to section 2.12 of the RFP for requirements related to licensing for the door access control solution.

Information about ceiling types throughout the District

Building

Ceiling Types

Typical Hallway

Typical Classroom Office

Front Vestibule

Typical Vestibule Other

Ada Elementary School

Drop Drop Drop Mix hard/ open Drop

Hallway outside gym is open angled. Back to drop for doors 11 & 16.

Classroom w/ Door 19 is open ceiling.

Section of hallway outside room 19 is hard ceiling.

Hallway inside secure entry hard ceiling.

MDL & custodial room is open.

Ada Vista Elementary School See reflected ceiling plans Administration Building See reflected ceiling plans Central High School See reflected ceiling plans Central Middle School See reflected ceiling plans

Central Woodlands 5/6 School

Drop Drop Drop Drop Assume drop

Spiral hallway outside office is open ceiling.

Media Center high ceiling.

Area inside Door 12 & 13 are open ceiling.

Collins Elementary School

Drop Drop Drop Drop Drop

Locker commons outside IDL largely hard ceiling.

Locker commons inside Door 17 hard ceiling.

Network closets open ceiling.

Community and Aquatic Center

Drop Drop Drop Hard Hard

Small room between office and stairwell (3rd floor next to Door

1) hard ceiling.

Stairwell hard ceiling.

Eastern Middle / High School

Drop Drop Drop Drop Drop

See reflected ceiling plan for EMS Addition.

Short sections of hard ceiling in middle of each wing hallway.

Ceilings inside gym entrance (1st floor) is high drop ceiling.

Media center is high drop ceiling.

Auditorium lobby high open ceiling.

Ovular central space high open ceiling.

Classrooms around auditorium high open ceiling (2nd floor).

Fine Arts Center High open / drop High open Drop

Mix hard/ open

Mix hard/ open

Back hallways are drop. Main lobby and surrounding hallways are high open.

Goodwillie Environmental 5/6 School High open High open

High open

High open High open

Knapp Forest Elementary School Drop Drop Drop

Mix hard / drop

Mix hard / drop

Left-right hall above entrance connecting left & right wings have high hard ceiling.

Hallway spaces in each wing mix of hard & drop ceiling.

Meadow Brook Elementary School

Drop Drop

Mix hard / drop Hard Drop

Cafeteria half drop (by kitchen) half open (by hall).

Entrance lobby & hallway outside office are high open ceilings (to 2nd floor height).

2nd floor entrance (Door 9) also hard ceiling vestibule and the same high hard ceiling as 1st floor entrance.

Stairwells drop (except for stairs in main lobby).

New Aquatic Center See reflected ceiling plans

Northern High School

Drop Drop Drop Hard Drop

Door 24 vestibule hard ceiling.

Commons space inside Door 24 high open ceiling.

Music rooms high open ceiling (3 rooms inside & between door 28 & 29).

Main entrance and main hall (inside door 1 and along front office high open.

Media Center mix of high drop and high open.

WEST 13, 14, 23 & vestibule in between open ceiling.

Northern Hills Middle School

Drop Drop Drop Mix hard / open Drop

Space between office and B9/B10 mix of hard & open ceiling.

Door 10 vestibule open ceiling.

E1 & E2 (music rooms) have high drop ceiling.

Northern Hills Flex Drop

Mix drop / open Drop Drop Drop

Classroom space is half drop (hallway area), half high open angled space (towards exterior wall).

Northern Trails 5/6 School Drop Drop Drop Drop

Assume drop

Spiral hallway outside office is open ceiling.

Media Center high ceiling.

Area inside Door 12 & 13 are open ceiling.

Orchard View Elementary School See reflected ceiling plans Pine Ridge Elementary School See reflected ceiling plans

Thornapple Elementary School

Drop Drop Drop Drop Drop

Hallway corner outside room 31 wood ceiling.

Hallway along media center wood ceiling.

Media center mix of wood and drop ceiling.

Hallway section along office & front vestibule wood ceiling.

Operations Unknown Maintenance Unknown Food Services Unknown Transportation Drop Drop Drop Drop Drop Drop except for garage (high open).