Fencing Materials (Annual Contract)

The City of Columbus, Georgia is requesting bids for fencing materials to supply the Public Works Department, Parks & Recreation Department, and other city agencies on an as-needed basis under RFB 22-0024, with bids due December 22, 2021 at 2:30 p.m. Eastern Time and virtual opening during the 3:00 p.m. hour the same day. The original RFB 22-0022 was cancelled and replaced with this re-bid.

The scope includes chain link fences, barbed wire, corner posts, top rail, barbed wire arms, rail ends, and domes for erecting new fencing and repairing existing structures. The solicitation specifies estimated annual usage quantities: nine gauge chain link fence (64–8 rolls by height), corner posts (118–18 units), line posts (262–36 units), top rail (8,000 feet), barbed wire (12 rolls), barbed wire arms (40 units), rail ends (2,500 units), and domes (348–260 units).

The contract term is two years with an option to renew for three additional twelve-month periods contingent upon mutual agreement and funding appropriations. Pricing must remain fixed for the initial two-year term; subsequent price escalation requests are limited to 5% and require full manufacturer documentation. All shipping, delivery, and freight charges must be included in unit prices with no additional fees permitted.

Local vendors must deliver materials ready for pickup within four hours of order placement, or within four days for custom fabrication. Non-local vendors must deliver within twenty-four hours or four days respectively. The incumbent vendor is Georgia Fence Wholesale. Bidders must submit electronic responses via DemandStar as a single PDF including bid forms, pricing pages, product literature, warranty information, business licenses, and W-9 forms. The City reserves the right to reject any and all bids and award by line item or in total.