FEMA Grant Management Services for Jefferson County

Jefferson County, Texas is soliciting proposals for FEMA Grant Management Services through Request for Proposal (RFP) 25-008 CG. The procurement seeks a contractor to provide comprehensive grant management services, specifically targeting Public Assistance Grant Funding and Hazard Mitigation Assistance Grants. Key deliverables include maximizing FEMA funding, expediting grant processes, and supporting the county through project closeout and audit stages. The contract will be awarded on a time and expense basis with monthly invoicing. Evaluation criteria include scope of services (15%), cost (15%), experience (20%), grant management system (15%), claim management system (15%), financial standing (10%), and references (10%). The proposal is due on May 14, 2025 at 11:00 am CST, with a proposed two-year contract term. Proposers must submit detailed hourly rates for key personnel and complete multiple required forms including conflict of interest disclosures and compliance statements.

The RFP encourages participation from Historically Underutilized Businesses (HUBs), Minority/Women Business Enterprises (M/WBEs), and small businesses, with specific subcontracting goals. While no incumbent vendor is mentioned, the solicitation emphasizes a comprehensive approach to grant management that suggests potential integration with existing county financial systems and FEMA grant tracking platforms. Proposers will need to demonstrate robust capabilities in grant management technologies and comprehensive understanding of federal grant processes. The contract appears to be competitively bid, with no explicit budget range specified in the available documentation. Successful respondents will need to showcase strong technical capabilities, extensive experience with FEMA grant programs, and a proven track record of successful grant management and recovery for local government entities.