FEMA Flood Mitigation Assistance (FMA) Management Services for Jefferson County

Jefferson County Purchasing Department is requesting proposals for FEMA Flood Mitigation Assistance (FMA) Grant Management Services under RFP 26-056 CG, with proposals due October 14, 2026 at 11:00 a.m. Central Time. The County actively encourages participation from Disadvantaged Business Enterprises (DBE/ACDBEs), Minority/Women Business Enterprises (M/WBEs), HUBZone Small Business Concerns, and Veteran Heroes United In Business (VetHUB) vendors.

Proposers must demonstrate prior FMA Grant Management Services experience and provide three references. The scope encompasses FMA grant administration and management services in accordance with Chapter 262 of the Texas Local Government Code, the County Purchasing Act, and 2 CFR Sections 200.318–327. Services must comply with Davis-Bacon Act provisions, Copeland Anti-Kickback Act requirements, Contract Work Hours and Safety Standards Act obligations, and civil rights compliance mandates.

Proposers must submit one original and five hard copies to the Jefferson County Purchasing Department at 1149 Pearl Street, Beaumont, Texas 77701. Required submittals include completed FORM 1295 (Texas Ethics Commission Certificate of Interested Parties), proof of active SAM registration, certificates of insurance naming Jefferson County as additional insured, and disclosure of any legal claims or administrative actions from the past three years. Minimum insurance requirements are $1 million public liability and $1 million excess liability coverage; workers' compensation insurance at statutory levels is required for all employees providing services.

Evaluation criteria include proposer experience, type of services provided, compliance with applicable laws and regulations, and cost proposals. Sealed proposals will be opened at the Historic Courthouse, 1149 Pearl Street, Beaumont, Texas, with only firm names read aloud. Questions should be directed to Cindy Greene, Contract Specialist, at 409-835-8593 or Cynthia.greene@jeffersoncountytx.gov, with a 72-hour response window before escalation to Purchasing Agent Deborah Clark.