FC0002215-POLY--V-16-26 POLY CCX 350 desk phones and POLY Trio C60 conference phones

The Maryland Department of Information Technology is issuing a Purchase Order Request for Proposals (PORFP) under the existing PBX IV-Telecommunications Equipment and Services Master Contract for POLY telecommunications equipment. This solicitation seeks pricing for two distinct product lines: POLY CCX 350 Desk Phones with an initial purchase quantity of 50 units and an option to purchase up to an additional 200 units over 12 months, and POLY Trio C60 Conference Phones with an initial purchase quantity of 20 units and an option to purchase up to an additional 50 units over 12 months. The POLY CCX 350 is a Microsoft Teams-integrated desk phone featuring a 2.8-inch color LCD display, Android 9 operating system, HD audio technology with noise-blocking capabilities, and wired connectivity options including USB-C, RJ9, and Ethernet ports. The POLY Trio C60 is a conference room phone equipped with a 5-inch touchscreen display, 360-degree microphone coverage with a 6.1-meter pickup range, acoustic echo cancellation, and background noise suppression technology compliant with IEEE standards. Evaluation will be based primarily on price, with the agency recommending award to the Master Contractor whose proposal is determined most advantageous to the State. All equipment must be delivered to the Maryland Department of Information Technology at 100 Community Place, Crownsville, Maryland, by May 15, 2026. Proposals are due by May 1, 2026, at 1:00 PM EST through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system, with questions regarding the solicitation required to be submitted by April 28, 2026, at 10:00 AM EST. Bidders must submit manufacturer's suggested retail price screenshots, estimated ship dates and lead times, proof of authorized reseller status, new and unused software certifications, and all applicable software licensing agreements.

This procurement is exclusively limited to Master Contractors currently awarded under the PBX IV Telecommunications Equipment and Services Master Contract (BPO #001B0600162) who are also authorized resellers for POLY products. No minority business enterprise or veteran-owned small business goals apply to this procurement. The PORFP does not identify any incumbent vendors or current contractors, but the requirement for bidders to hold existing Master Contract status effectively restricts participation to a defined pool of pre-qualified vendors. Invoices must be submitted within 10 days of delivery and must include proof of delivery with serial numbers. The specific award value is not disclosed in the solicitation documents; however, budget flexibility is noted, as the State reserves the right to purchase more or less than the specified quantities based on available funding. The monthly leasing option disclosed in product documentation ($6.68 per month for the POLY CCX 350) may inform cost considerations, though the procurement appears to be structured as a purchase rather than a lease arrangement.