FC0002011 Cisco and Cohesity Annual Renewal

The State of Maryland Department of Information Technology issued a Purchase Order Request for Proposals (PORFP) for the renewal of Cisco and Cohesity software licenses under the FC0002011 contract opportunity. This Commercial Off-the-Shelf (COTS) Software Master Contract procurement seeks authorized resellers to provide Cohesity subscription software licenses, installation and training services, and manufacturer software maintenance. The specific products being procured include COHESITY-SUB-LIC, SVC-REPLICA, COHS-SAAS-FK-H-AWS, and SVC-DATAPROTECT subscriptions, with services measured in 1 TB increments. The contract performance location is 100 Community Place, Crownsville, Maryland 21032, with renewal periods of May 29, 2026, through May 28, 2027; July 7, 2026, through May 28, 2027; and May 29, 2026, through May 28, 2027. The original PORFP was issued on April 10, 2026, with questions due by April 16, 2026, at 2:00 PM EDT; Amendment #1, issued April 17, 2026, extended the proposal submission deadline from April 20 to April 22, 2026, at 2:00 PM. Bidders must be authorized Cisco resellers with Letters of Authorization from the manufacturer or distributor, provide manufacturer MSRP documentation, include licensed agreements and terms and conditions, and ensure all proposed software is certified virus-free. Pricing must remain valid for at least 90 days following the proposal due date, and award will be made to the responsive and responsible Master Contractor offering the lowest price.

Participation in this procurement is restricted to certified small business vendors meeting Maryland state requirements, as this is designated as a Small Business Reserve (SBR) set-aside opportunity. Additionally, bidders must be current Master Contractors already awarded contracts under the existing Commercial Off-the-Shelf Software (COTS 2012) Master Contract (060B2490021), further limiting eligible respondents. No specific budget or award value is indicated in the solicitation documents. The Cohesity pricing estimate provided shows three service tiers with unit costs of $76.73, $57.60, and $44.25 per service respectively, applied across 35 and 229 units, with a prepaid billing model for the 12-month contract term. Invoices are to be submitted electronically to doitfiscal.invoiceservice@maryland.gov, with one-time items billed within 30 days of acceptance and annual items billed on an anniversary schedule. A Data Usage Agreement attachment establishes the terms and conditions governing data use, requiring both parties to maintain data security and compliance with applicable regulations, including encryption standards, access logging, and breach notification procedures. No site visits, bidders' meetings, or conferences are scheduled for this procurement.