FC0001487 - CommonLook

The Maryland Department of Information Technology is requesting proposals for CommonLook Clarity Cloud Enterprise software and remediation services under PORFP FC0001487, with proposals due March 9, 2026 at 12:00 PM EST and questions due March 3, 2026 at 3:00 PM EST. This procurement is limited to Master Contractors currently awarded under the Commercial Off-the-Shelf Software (COTS 2012) contract (060B2490021), a restrictive eligibility gate that filters the vendor pool.

The scope comprises a 12-month annual subscription license for CommonLook Clarity Cloud Enterprise with unlimited PDF scans, on-premise deployment within State cloud infrastructure, and CommonLook Remediation Services for manual PDF professional services and document accessibility remediation. Awardees must provide a Letter of Authorization from the manufacturer or distributor and submit MSRP screenshots, estimated ship dates and lead times, and all applicable software licensing agreements, EULAs, enterprise license agreements, and acceptable use policies.

The procurement is issued as a fixed-price solicitation with award made on a lowest-price basis to a responsive and responsible Master Contractor. Pricing must remain valid for at least 90 days following the proposal due date. One-time pricing items are billed within 30 days of acceptance; annual pricing items are billed annually beginning within 30 days of contract start and on each anniversary date thereafter. Place of performance is 100 Community Place, Crownsville, Maryland 21032. No site visits or bidder conferences are scheduled. The Procurement Officer is Fern Morgan at fern.morgan1@maryland.gov. Invoices must comply with COMAR 21.06.09.01 and .02 and be submitted to doitfiscal.invoiceservice@maryland.gov.