FaxBid*Mand. Site Visit*Lawn Maint. - DPS - Addendum No. 1 – Extending Bid Opening Date and Specification Revision

The Louisiana Office of State Procurement is seeking a contractor for lawn maintenance services for the Department of Public Safety's Office of Motor Vehicles located at 3241 N.W. Evangeline Thruway in Lafayette, Louisiana. The solicitation (RFx No. 3000025050) covers comprehensive lawn care services for a 12-month period from the award date through June 30, 2026, with potential renewal options for two additional 12-month periods. Specific service requirements include bi-weekly mowing from March through October (16 services) and monthly mowing from November through February (4 services), along with landscape maintenance such as cleaning flower beds and trimming trees and shrubs twice annually. Deliverables include regular mowing of open areas, edging sidewalks and curbs, blowing off walkways and parking lots, weed-eating around the building and parking areas, and removing grass debris. A mandatory jobsite visit is required, with interested vendors instructed to contact Terry Ward to schedule. The bid responses are due by 02:00 PM CST on July 9, 2025, and can be submitted electronically, by fax, or in non-electronic format. The state intends to award the contract on an all-or-none basis to the lowest responsive and responsible bidder meeting the specifications.

Vendors must be registered in the LaGov system to submit a bid and must complete a vendor checklist confirming review of all attachments. Contractors are required to be licensed with the Louisiana Department of Agriculture and Forestry, possessing a Commercial Pesticide Applicator certification. Insurance requirements include workers' compensation, commercial general liability, and automobile liability with specific minimum coverage limits. The state will utilize electronic payment methods, including the LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other payments. While no specific set-aside designations are mentioned, vendors must meet comprehensive qualification requirements, including providing all necessary tools, materials, equipment, supplies, and labor. The total contract duration shall not exceed 36 months, including the initial period and potential renewals. Although a specific budget range is not explicitly stated, the contract will be awarded to the lowest responsive bidder meeting all specified requirements and specifications.