Fax Bid* Lumber - DOC-LSP - Addendum No. 1 - Vendor Q&A and Extending BOD Date Issued: 09/18/2025

The Louisiana Office of State Procurement is conducting a solicitation (RFx No. 3000025410) for lumber and construction materials specifically for the Louisiana Department of Corrections, targeting Louisiana State Penitentiary (Angola). The procurement encompasses a comprehensive range of lumber products, including yellow pine boards in various dimensions (1x6, 1x10, 2x4, 2x8, 2x12), treated pine boards, plywood (AC, CDX, Birch), drywall, and joint compound. Bidders must provide detailed specifications for each product, including pine grade, measurements, and delivery timeframes, with quantities ranging from 24 to 100 units across 30 different product lines. The bid is scheduled to be opened on September 18, 2025, at 2:00 PM CST, with submissions accepted online via the vendor portal, by fax, or through mail/hand delivery to the Claiborne Building in Baton Rouge. Evaluation criteria will focus on identifying the lowest responsive, responsible bidder meeting all specified requirements, with the state reserving the right to reject individual line items.

The solicitation includes several preferential considerations for Louisiana-based businesses, specifically advantaging vendors with a Louisiana business workforce comprising at least 50% Louisiana residents. Additional preferences are outlined for Louisiana-produced products, allowing cost differentials up to 10% for certain items. Vendors working on prison grounds must undergo mandatory security clearance processes, including background checks, and adhere to strict restrictions on electronic devices. The contract potentially allows for two 12-month extensions, creating a maximum contract term of 36 months. Payment will be processed through electronic methods, including LaCarte procurement card (for purchases under $5,000) and Electronic Funds Transfer (EFT). Pricing must be comprehensive, covering transportation, freight, inside delivery, unpacking, and debris removal, with unit prices remaining firm throughout the contract period. State agencies will be exempt from state and local sales taxes, and all procured products must be new and represent current model/packaging.