Fareboxes for Cutaway Vehicles

The City of Gainesville's Regional Transit System (RTS) is seeking bid responses for twenty-five (25) stanchion-mounted fareboxes for E450 Paratransit Vans, with specific requirements for Diamond Manufacturing Model XV Fareboxes. These fareboxes must be constructed of stainless steel and aluminum, feature a two-lock high-security system, and be capable of accepting dollar bills, coins, and tokens with two vaults having approximately $200 mixed capacity. The solicitation was released on July 1, 2025, with a response submission deadline of August 5, 2025, at 3:00 pm, and is funded in whole or in part by the U.S. Department of Transportation's Federal Transit Administration (FTA). Bidders must have been in business for at least five years servicing similar accounts and must provide documentation demonstrating this experience. The procurement requires multiple submittal documents, including a Respondent Verification form, Bid Price form, Drug-Free Workplace Certification, e-Verify Form, and various federal compliance certifications. The fareboxes must include a 12-volt DC night light, clear Lexan viewing windows, and come with a minimum 12-month warranty against all defects.

The City has an overall Disadvantaged Business Enterprise (DBE) participation goal of 4.8% for the period of October 1, 2022 through September 30, 2025, though no specific DBE goal is set for this particular project. Bidders must complete a Federally Funded Purchase Questionnaire, disclosing their DBE status and verifying listing in the Florida Unified Certification Program (UCP) Directory. The procurement involves extensive federal compliance requirements, including certifications regarding debarment, lobbying restrictions, anti-human trafficking provisions, and prohibitions on certain telecommunications equipment. Contractors must certify they have no unpaid federal tax liability and have not been convicted of a felony criminal violation within the preceding 24 months. While a specific award value is not explicitly stated, the contract includes provisions for potential extensions up to three additional one-year periods upon mutual agreement. The procurement process requires comprehensive documentation demonstrating the bidder's business integrity, operational capabilities, and compliance with federal and local regulations.