Family preparedness guide

The State of Michigan Department of Technology, Management & Budget is soliciting bids for printing services to produce a Family Preparedness Guide. The procurement requires vendors to print 5,000 copies of a 52-page self-cover booklet measuring 5" x 8" in upright orientation, printed on 80# Gloss Enamel Text stock with 4/4 color printing and bleeds, featuring trim fold bindery with saddle stitching. Deliverables must be packed in bundles of 25 tied together and carton packed with a maximum weight of 40 pounds per carton on 4-way skids, with an electronic file to be provided by the department. Vendors must submit a PDF proof for approval prior to production and are required to submit a detailed quote letter with their bid, with failure to do so resulting in automatic disqualification. The procurement was posted on June 12, 2025, with a proposal due date of June 18, 2025. Evaluation criteria emphasize best price and value rather than lowest price alone, and only prequalified vendors are eligible for consideration; past quality concerns or inability to meet specifications may disqualify even the lowest bidder. All bids must be submitted online and include all costs with freight to the designated dock at 7461 Crowner Drive, Lansing, Michigan 48913, with bids structured on an F.O.B. Destination, prepaid basis, and late bids will not be accepted.

The solicitation does not identify any specific set-aside designations or restrictions based on disadvantaged enterprise status, nor does it reference any incumbent vendors or current contractors. Prequalification with the State of Michigan is mandatory and must be initiated prior to bid submission, requiring vendors to register with the state and accept Electronic Funds Transfer payments; prequalification can typically be completed within approximately one week by contacting designated Print & Mail Management staff. Vendors must comply with all State of Michigan Standard Contract Terms, including responsibility for all packaging, freight, and shipping costs, maintenance of financial records for four years, compliance with applicable federal, state, and local laws, and comprehensive warranties regarding product quality and fitness for intended use. The contract terms provide for payment of undisputed invoices within 45 calendar days of receipt or final acceptance, and the state reserves the right to immediately terminate contracts for cause or convenience. No specific award value or budget range is listed in the bid request documentation provided.