Family preparedness guide

The State of Michigan Department of Technology, Management & Budget is soliciting bids for printing services to produce 1,000 copies of a Family Preparedness Guide. The procurement requires vendors to produce a 52-page self-cover booklet with finished dimensions of 5½" x 8½" in upright orientation, printed on 80# Gloss Enamel Text stock with full-color (4/4) printing including bleeds. The bindery specifications include trim, fold, and saddle stitch binding, with finished products packed in bundles of 25 tied together and carton-packed with a maximum weight of 40 lbs per carton on 4-way skids. Vendors must submit an electronic PDF file and provide a PDF proof for approval prior to production; submission of a detailed quote letter is mandatory, and failure to include this letter will result in automatic bid disqualification. The Department of Technology, Management & Budget evaluates bids based on best price and value to the state rather than lowest bid price alone, and may reject the lowest bid if past quality concerns exist or stated requirements cannot be met. The bid was posted on November 22, 2024, with a due date of November 27, 2024.

The solicitation is restricted to prequalified vendors only, limiting eligibility to organizations that have previously met the State of Michigan's vendor qualification requirements and demonstrated capability to fulfill printing services contracts. No specific set-aside designations for disadvantaged enterprises, women-owned businesses, or other protected classifications are mentioned in the procurement documents. No incumbent vendor information, existing contractor data, or technology integration requirements are identified in the bid materials. The solicitation documents do not provide a specific contract value or budget range for this printing project. All awarded contracts are subject to the State of Michigan Procurement Standard Contract Terms (Short Form), which establish payment terms of 45 calendar days following invoice receipt or deliverable acceptance (whichever is later), require vendor responsibility for all shipping costs with F.O.B. destination delivery, and include provisions for intellectual property ownership vesting in the State, comprehensive indemnification obligations, and four-year record retention requirements.