Faculty act. &student learning eportfolio

Coastal Carolina University, located in Conway, South Carolina, is seeking a comprehensive web-based solution for faculty activities and electronic student learning portfolios through a Request for Proposal issued by the State Fiscal Accountability Authority. The procurement aims to acquire a turnkey, fully integrated platform supporting faculty performance evaluations, promotion and tenure documentation, and student portfolio management for an initial user base of 500 students and faculty, expanding to 850 users by year three. The solution must provide unlimited data storage, multiple user access levels, integration with Ellucian Colleague and other university systems, and support SAML 2.0, Shibboleth, or ADFS authentication while complying with federal and state information security standards. Proposals were originally due on August 30, 2019, at 11:00 a.m., with a non-mandatory pre-proposal conference scheduled for August 14, 2019, at 10:00 a.m. via conference call. The evaluation process will occur in two phases, with technical proposals scoring up to 100 points (40 points for proposed plan, 30 points for technology, 20 points for experience/qualifications, and 10 points for pricing), followed by a web-based system demonstration phase worth an additional 25 points.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Offerors must be currently providing similar solutions to at least two colleges or universities of comparable or greater size for the past three years. The proposed contract has a maximum term of five years, consisting of one initial year and four optional one-year renewal periods, effective from December 1, 2019, through November 30, 2024. Contractors must provide onsite system administration, end-user training during initial implementation, ongoing technical support with expanded hours, and assign a dedicated project manager and account specialist. While specific budget ranges are not explicitly stated, the proposal requires a detailed line-item cost breakdown for years one through five, with all-inclusive pricing for delivery, implementation, and support. No incumbent vendor is mentioned in the documentation, and the university requires the new system to integrate with existing technology platforms, particularly Ellucian Colleague. Potential vendors must possess a South Carolina vendor number and submit both electronic technical and business proposals, with redacted copies of each.