Facility HVAC Mechanical Equipment Inspection, Maintenance, and Repair Services

The Missouri Office of Administration, Division of Facilities Management, Design, and Construction is soliciting proposals for facility HVAC mechanical equipment inspection, maintenance, and repair services across state facilities statewide under solicitation STATE 0000000502SL, with proposals due August 10, 2026 at 2:00 p.m. Central Time. A pre-proposal teleconference is scheduled for July 31, 2026 at 1:00 p.m. Central Time, and vendors must complete all required building tours at least five business days prior to proposal closing.

The state has divided Missouri into six regional service areas and will award primary, secondary, and tertiary contractors by region to ensure service continuity. The scope includes inspections, preventive maintenance, and repairs on heating, ventilation, air conditioning, chiller, and boiler equipment across multiple state agencies including the Department of Mental Health, Department of Elementary and Secondary Education, and Department of Youth Services. The state's equipment inventory spans approximately 800+ individual pieces including air handlers, condensers, boilers, chillers, cooling towers, furnaces, water heaters, package units, and rooftop units from manufacturers such as Carrier, Trane, McQuary, and Lochinvar.

Contractors must demonstrate a minimum of five years' experience in full-service HVAC, chiller, and boiler maintenance and repair services on similar equipment and facilities. The contract manager must possess at least five years of direct HVAC experience and two years of management experience; contractors must also designate a minimum of two HVAC technicians each with three years of experience. All pricing shall be firm and fixed; contractors must furnish a surety bond equal to total subcontractor labor and equipment costs and comply with prevailing wage requirements under section 290.250, RSMo, and Annual Wage Order No. 33.

The original contract period runs one year from the effective date, with the state retaining the right to renew for two additional one-year periods. Current contracts exist under bid number STATE PURCHASE-FY25-0267-SL with contract numbers MS250267001 through MS250267006. Contractors must obtain background clearances for all employees and maintain liability insurance naming the State of Missouri as an additional insured. Proposals must be submitted electronically through MissouriBUYS.