Facilities MRO and Supplies - Supplemental

The State of Delaware's Office of Management and Budget, Government Support Services is seeking supplemental Maintenance, Repair, and Operating (MRO) supplies through solicitation GSS25577-MRO. This procurement is designed to identify additional vendor(s) to provide MRO supplies across multiple state and local entities, including state agencies, school districts, political subdivisions, municipalities, volunteer fire companies, and higher education institutions receiving state funds. The contract will cover 14 product categories such as abrasives, adhesives, electrical supplies, fasteners, hand tools, landscaping materials, paint, plumbing supplies, and power tools, with vendors required to bid on at least 20% of the Market Basket line items in each category. Evaluation criteria will focus on pricing using a market basket approach, with vendors submitting pricing for frequently purchased items and providing a minimum category discount. The contract will be valid through November 30, 2026, with potential for three one-year renewals. Key submission deadlines include September 24, 2025, at 4:30 p.m. EDT for questions and October 15, 2025, at 3:00 p.m. local time for proposal responses, with an expected contract award within 90 days of bid opening.

The solicitation does not explicitly specify set-aside designations, but vendors will need to complete comprehensive documentation including a Non-Collusion Statement, Vendor Information Sheet, Business References form, and Confidentiality Form. Vendors must provide comprehensive customer service, maintain product availability, comply with federal and state specifications, and offer product warranties. The state intends to integrate the contract into its eMarketplace solution, requiring awarded vendors to provide a point of contact for implementation. Pricing may be adjusted quarterly based on the Consumer Price Index for Philadelphia All Urban Consumers, with increases limited to the CPI-U rate. While specific award values are not disclosed, the broad scope of product categories and multi-jurisdictional access suggest a significant potential contract value. Excluded from the procurement are automotive tools, clothing, furniture, lab supplies, and office supplies. Vendors must submit detailed pricing information, including supplier part numbers, product descriptions, UNSPSC codes, list prices, contract prices, units of measure, and manufacturer information through the Bonfire online portal.