Fabrics, Clear Vinyl, Bed and Bath Linens for MSI

The Michigan Department of Corrections (MDOC) issued Request for Proposal No. 260000001299 on February 27, 2026, to procure fabrics, clear vinyl, and bed and bath linens to supply Michigan State Industries (MSI). The solicitation seeks qualified contractors to provide multiple textile products including rib knit fabric, flat jersey knit fabric, thermal fabric, terry washcloths, clear vinyl, bed linens, bath linens, twill fabrics in various weights and colors, broadcloth, athletic mesh, wool material, black Supplex nylon, bath towels, and pillowcases according to detailed technical specifications. Deliverables must be shipped to 27 correctional facilities and warehouses across Michigan's Upper and Lower Peninsulas, with pricing quoted on an F.O.B. Destination basis including all transportation charges. Bidders may submit proposals for one or more items, and the State reserves the right to split awards among multiple vendors. Evaluation will be based on technical criteria weighted at 100 points, with proposals receiving 80 or more points eligible for pricing consideration; the State will award to the responsive and responsible bidder offering best value, considering factors such as total cost of ownership, economic impact to Michigan, prior performance, and qualified disabled veteran business status. The deadline for bidders to submit questions was March 9, 2026, with answers posted by March 13, 2026; proposals were due by 3:00 p.m. Eastern on March 27, 2026, and the anticipated contract begin date is June 16, 2026. The initial contract term is three years with possible option years for up to four additional one-year periods at the State's discretion.

The RFP does not identify specific set-aside designations for disadvantaged enterprises, though the evaluation criteria explicitly consider qualified disabled veteran business status as a factor in award determination. No incumbent vendors or current contractors are identified in the procurement documents. Contractors must comply with comprehensive standard contract terms, including maintaining commercial general liability insurance with minimum limits of $1,000,000, maintaining confidentiality of State data, meeting accessibility standards for digital deliverables, and adhering to a Criminal Justice Information Services (CJIS) Security Addendum if accessing criminal history record information. Performance will be monitored through a Service Level Agreement requiring all deliveries to be completed within 30 calendar days from the receipt of order, or as pre-approved in writing by the MDOC Program Manager; failure to meet this deadline results in service credits assessed at 1% of the delivery order total beginning on day 31, continuing daily until completion, with a maximum cap of 95% of the order value. The RFP documents do not specify the total contract value or budget range, though the State provided estimated three-year historical usage quantities for each product line to assist bidders in forecasting demand and pricing proposals.