Fabric, green twill & polin

The South Carolina Department of Corrections (SCDC) Purchasing Branch is seeking a vendor to supply raw materials through a one-year contract with three optional renewal terms. Specifically, the procurement involves 10,000 yards each of green poplin and green twill fabric, with precise material specifications requiring 65% polyester and 35% cotton composition. The fabrics must be pre-shrunk, reference Pantone 16-5907 TCX (Granite Green), and meet stringent construction and performance standards including specific thread counts, tensile strength, tear strength, and colorfastness requirements. Fabric must be delivered in 60-inch minimum cuttable rolls between 100-250 yards per roll, with delivery restricted to Monday through Thursday from 8:00 AM to 2:00 PM at the SCDC Lee Correctional Institution Apparel Plant in Bishopville, South Carolina. The original bid opening was scheduled for October 16, 2019 at 10:00 AM, with vendor questions due by October 1, 2019 at 11:00 AM. Vendors were required to submit 6"x8" fabric samples matching exact color specifications, and late deliveries will incur penalties ranging from 5% to 20% depending on the delay duration.

The solicitation proceeded under Procurement Exemption #2 for raw materials, which makes the contract non-protestable. The incumbent vendor was Carr Textiles, who previously supplied green poplin at $2.19 per yard and green twill at $2.49 per yard. No specific set-aside designations or restrictions on responding organizations were noted in the documentation. Pricing is based on unit price per yard with no minimum order requirements, and all orders will be processed on an as-needed basis throughout the contract term. Vendors must be registered with the State of South Carolina and provide comprehensive documentation including signed cover pages, test results demonstrating compliance with ASTM and AATCC standards, and individual lot samples. The state reserves the right to test materials for verification and requires vendors to replace non-conforming materials within 30 days. While no explicit budget range was provided, the estimated total yardage of 20,000 yards (10,000 yards each of poplin and twill) suggests a potential contract value based on the previous unit pricing.