Extreme networks switches and accessories

This is an Automated Request for Quotation (ARFQ) issued by the State of West Virginia, Department of Health and Human Resources, Office of Health Facilities, on behalf of Mildred Mitchell-Bateman Hospital (MMBH) in Huntington, West Virginia, located in Cabell County. The procurement seeks a one-time purchase of Extreme Networks switches and accessories for delivery to 1530 Norway Avenue, Huntington, WV 25705. The required deliverables include seven Extreme Networks 48 Port POE Switches (Part Number 5320-48P-8XE), seven Extreme Networks Power Cords with 15A current rating (Part Number 10099), seven Extreme Networks 20G Base Direct Attach Cables-1M (Part Number 20G-DACP-SFPDD1M), one year of comprehensive service and support coverage including proactive monitoring, troubleshooting, remote management, firmware updates, and 24/7 support for critical network issues, and shipping to the designated location. All items must be brand and part number specific, new (not refurbished), and meet specified technical requirements. Vendors must complete pricing pages indicating unit prices and extended costs and submit bids by September 2, 2025, at 1:30 p.m. EST through wvOASIS or via sealed format to the Office of Shared Administration, One Davis Square, Room 107, Charleston, WV 25301. Questions must be submitted in writing by 10:00 a.m. on August 26, 2025, to Melissa S. Spitzer at Melissa.S.Spitzer@wv.gov, with responses issued as addenda. Vendors must designate a primary contract manager available during normal business hours and provide complete contact information. A mandatory pre-bid meeting is scheduled for September 2, 2025, at 1:30 p.m. EST, and attendance is required for bid eligibility. Award will be made to the vendor providing all required items and services at the lowest grand total cost, with delivery terms set as FOB Destination and payment terms of NET 30.

The solicitation does not identify specific set-asides for disadvantaged enterprises; however, the Federal Funds Addendum establishes mandatory compliance requirements for federal fund expenditures, including provisions for minority business enterprises and women's business enterprises participation, domestic preferences for goods produced in the United States, equal employment opportunity standards, debarment and suspension verification through the System for Award Management (SAM), and Byrd Anti-Lobbying Amendment certifications for awards exceeding $100,000. Prior to award, the apparent successful vendor must be properly registered with WV Oasis and the Secretary of State's office and have paid all required fees. All bidders are required to execute a Purchasing Affidavit before a notary public, affirming that neither they nor related parties owe debts exceeding one thousand dollars in aggregate or are in employer default status, with specific exceptions for those with contested taxes or compliant payment plans. The specification document does not identify incumbent vendors or current contractors. All shipping charges must be included in the pricing submission on a separate line with no markup permitted; the state is tax-exempt and will provide a tax-exempt certificate upon award. The exact contract award value is not specified in the solicitation documents, as pricing will be determined based on vendor quotes for the specified equipment and services.