Exterior double entry door

The State of West Virginia, Division of Corrections, issued an Agency Request for Quote (ARFQ PTY2200000006) on March 15, 2022, for the procurement of one exterior double entry door with frame to be delivered to Pruntytown Correctional Center located at 2006 Trap Springs Road, Grafton, West Virginia. This is a one-time purchase solicitation with a closing date of March 25, 2022, at 9:00 a.m., though supplementary documentation references a bid opening date of October 25, 2022, at 10:00 a.m. The procured door assembly must meet detailed technical specifications outlined in the specifications document, including requirements for door thickness, frame composition, hardware components (hinges, closers, locks), finish specifications, fire ratings, sound transmission ratings, and thermal performance standards. Bidders must submit completed pricing pages with vendor information including company name, address, phone number, fax number, email address, and authorized signature, along with unit pricing for the door with frame assembly. A mandatory pre-bid meeting is required for all vendors submitting bids, with attendance documented on an official attendance sheet. Interested vendors should contact buyer Christina R. Wilfong at 304-265-6111 or christina.r.wilfong@wv.gov for additional information, and all bids must acknowledge receipt of any addenda issued with the solicitation.

The solicitation documentation does not explicitly identify set-asides for disadvantaged enterprises or restrictions limiting response to specific organization types, though vendors must be registered with the State of West Virginia and have paid the applicable $125 registration fee prior to contract award. The successful vendor must provide a performance bond and labor/material payment bond each in the amount of 100% of contract value, as well as a two-year maintenance bond covering the roofing system, all due prior to contract award, along with Builders Risk Insurance equal to 100% of the contract amount. Pricing is firm for the life of the contract, with unit prices prevailing in cases of discrepancies, and payment will be made in arrears only after delivery and acceptance of goods exclusively through electronic funds transfer or P-Card. No incumbent vendors or current contractors are identified in the available documentation, and no specific award value or budget range is disclosed in the solicitation materials. The contract is contingent upon legislative appropriation of funds, and the State reserves the right to cancel the contract with 30 days written notice.