EXT HSA | RFP 1239 CalWORKs Learning Needs Assessm

The City and County of San Francisco Human Services Agency (SFHSA) is soliciting proposals under RFP #1239 for CalWORKs Learning Needs Assessment services, with a pre-proposal conference on November 3, 2026 at 9:00 a.m. PT and proposals due November 23, 2026 at 3:00 p.m. PT. Eligibility is restricted to nonprofit organizations, with 501(c)(3) status documented by an IRS determination letter and three years of experience providing similar services as minimum qualifications.

Services serve CalWORKs participants engaged in employment activities or pathways and consist of standardized learning disabilities evaluations, assessment reports, case conferencing with HSA staff, and mandatory collaborative group meetings. Evaluations must be administered by a Licensed Education Psychologist, Licensed Psychologist, or Credentialed School Psychologist. Contractors must serve 30 unduplicated participants annually with an 80 percent enrollment rate from referrals, generate LNA reports for 60 percent of actively engaged participants, and achieve a 75 percent satisfaction rate regarding workplace preparation among survey respondents. Appendix J privacy and data security terms apply, including NIST Cybersecurity Framework alignment, FIPS 140-2 device encryption, multi-factor authentication, breach notification to SFHSA within 48 hours of discovery, and no transfer of City data outside the United States.

Anticipated funding is approximately $211,000 per year for a two-year term from January 1, 2027 through December 31, 2028, with an option to extend two additional years through December 31, 2030, subject to annual fund availability and satisfactory performance. Funding sources include state, federal, and local funds, potentially including California Department of Aging funds. The City adds Cost of Doing Business escalators to nonprofit awardees' annual amounts, and may award partial amounts requested. Notice of Award is anticipated in December 2026.

Evaluation weights are organizational capacity at 40 points, program approach at 35 points, and fiscal capacity at 25 points. Written questions are due November 5, 2026 at 3:00 p.m. PT. Proposals are submitted electronically to Colleen.Birmingham@sfgov.org and HSARFP@sfgov.org, remain valid for 180 calendar days from the due date, and require a detailed budget on the City's template. Insurance requirements include workers' compensation, general liability, professional liability, and cyber liability with limits from $1,000,000 to $2,000,000. Awardees must comply with San Francisco labor codes, minimum compensation ordinances, and first source hiring requirements, and vendors not yet certified with the City must certify within ten days of award notification.