Expression of Interest - EOI Airfield Resurfacing - Design

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Army National Guard Construction and Facilities Management Office, is soliciting Expressions of Interest from qualified architectural and engineering firms to provide professional design services for resurfacing the existing airfield runway at Camp Dawson Training Center near Kingwood, West Virginia. The project encompasses approximately 850,000 square feet of airfield resurfacing and requires the development of complete construction bid documents suitable for state purchasing procedures. Vendors must submit design deliverables at 35%, 65%, 95%, and 100% completion levels, accompanied by revised cost estimates at each stage. The evaluation criteria allocate 40 points for qualifications and past performance, 20 points for anticipated concepts and methods of approach, 20 points for proposed project management and quality/cost control plans, and 20 points for oral interviews, totaling 100 points. The three most-qualified firms will be ranked, after which the state will commence scope of service and price negotiations with the highest-ranked firm. The Expression of Interest closes on March 4, 2026, at 1:30 p.m. EST, with mandatory pre-bid meeting attendance required for all vendors submitting bids; the project must be awarded prior to September 30, 2026, contingent upon funding availability. Vendors must be properly registered with the West Virginia Purchasing Division and maintain specified insurance coverage including Commercial General Liability, Automobile Liability, and Professional/Malpractice/Errors and Omissions Insurance, each at $1,000,000 per occurrence minimum.

The solicitation document does not identify specific set-aside designations for disadvantaged or small businesses, nor does it list any incumbent vendors or current contractors for this project. No pricing information is permitted in vendor EOI responses, as the state will select the best value solution in accordance with West Virginia Code 5G-1-3. All plans and drawings must be completed and available for distribution at least five business days prior to any scheduled pre-bid meeting for construction work. Vendors must comply with West Virginia Code requirements regarding domestic steel, aluminum, and glass products, and the contract is subject to provisions that automatically void certain clauses violating state law and prohibit engagement in boycotts of Israel. The contract term structure is not definitively specified in the available documents, though provisions exist for term contracts with renewal options subject to mutual written consent of the agency and vendor with Purchasing Division and Attorney General approval. The solicitation does not provide specific budget amounts or funding sources for the design services portion of this project.