EXO Advanced Multi-Parameter Sondes/Sensors/Accessories

The State of Michigan Department of Environmental Quality issued a Request for Proposal on July 16, 2018, for YSI EXO1 multi-parameter water quality sondes and related equipment to support the department's aquatic nuisance control herbicide applications program. The procurement requires bidders to supply two YSI EXO1 multi-parameter sondes with 4 sensor ports and 100-meter depth sensors, two conductivity and temperature sensors, two guarded pH sensors, two optical dissolved oxygen sensors, two freshwater total algae sensors, two handheld displays, field cables in 2-meter and 15-meter lengths, two hard-sided wheeled carrying cases, and factory-authorized service center assembly, setup, and calibration with calibration reports. All equipment must be delivered within 30 calendar days of order receipt to 525 West Allegan Street, Lansing, Michigan. The State will evaluate proposals primarily on low bid meeting all requirements, with secondary consideration given to qualified disabled veteran status, prior performance, economic impact to Michigan, and total cost of ownership. Contractors must provide standard manufacturer warranties, describe recall procedures and return policies, and offer technical support through a toll-free number during 8 a.m. to 5 p.m. EST with issue resolution within 48 hours and on-site service scheduling within 10 days if remote resolution is not possible. Key deadlines include July 23, 2018, at 3:00 p.m. Eastern for bidder questions, July 30, 2018, at 3:00 p.m. Eastern for proposal submission, and an anticipated contract begin date of August 6, 2018. All bids must be submitted electronically through the SIGMA VSS system in modifiable format, with pricing submitted separately from other proposal documents.

The RFP does not specify set-aside designations or restrictions limiting eligible respondents; however, the State will give consideration to qualified disabled veteran-owned businesses during evaluation. No incumbent vendors or current contractors are identified in the available documentation. Pricing must remain firm for the entire contract term with all costs, including shipping, handling, and assembly, incorporated into the quoted unit prices. Payment will be made by electronic funds transfer within 45 days of invoice receipt and final equipment acceptance, which occurs within 30 days of delivery. The specific contract award value or budget range is not disclosed in the RFP documentation. The State reserves the right to conduct facility tours, require oral presentations, perform reference checks, and request additional price concessions during the evaluation process.