Exercise Equipment

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Criminal Justice Training, issued Request for Quotation 758 2300000187 on June 15, 2023, to procure exercise equipment for installation at the agency's facility located at 4449 Kit Carson Drive, Richmond, Kentucky. The solicitation seeks four specific line items: one Synrgy360T VCC total body workout system (yellow, no more than 96 inches tall, with integrated power pivot, TRX suspension chin-up bar, rock grip chin-up bar, cable stations, stall bars, and associated accessories), one 30-foot battle rope, one Syn360 step platform, and one dip handle attachment, all to be installed as one cohesive piece of equipment at the facility. Vendors must provide all delivery, installation, setup, and associated labor costs, including unloading, assembly, floor bolts, and installation equipment; vendors are also responsible for lodging costs if required. The solicitation permits vendors to propose approved equal alternatives to the specified Life Fitness brand equipment if accompanied by adequate descriptive literature for verification, and all four line items must include manufacturer's warranty coverage and ongoing repair and support services. The evaluation criteria consist of price (90 points) and delivery time in working days (10 points), with the lowest-priced bidder receiving maximum points and subsequent bidders scored proportionally; delivery time must be stated specifically in working days, and vague terms will render bids non-responsive, with a one percent daily deduction from invoices applied for each day delivery is missed. All quotations must be submitted electronically through the Kentucky eProcurement system by June 29, 2023, at 1:30 PM ET, with vendors' written questions due by June 22, 2023, at 10:00 AM ET; vendors must be pre-registered in the Vendor Self Service System at least 24-48 hours before submission, and all proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date.

Kentucky resident bidders are eligible to receive reciprocal preference against nonresident bidders from states that provide preference to their own residents, and qualified bidders—including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofits serving individuals with disabilities—receive preferences of 20 and 15 percent respectively. Successful bidders must maintain general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, Kentucky workers' compensation insurance of $1,000,000, and automobile/truck liability of $1,000,000 combined single limit, with certificates provided prior to award. All bidders must complete the Required Affidavit for Bidders, Offerors, and Contractors (Attachment B) pursuant to Kentucky Revised Statutes 45A.110 and 45A.115, confirming compliance with Kentucky campaign finance laws and attesting to qualified or resident bidder status if applicable. Quotations must be F.O.B. Destination Freight Prepaid and Allowed with the vendor responsible for all shipping costs, and pricing must exclude federal excise tax and Kentucky sales or use tax. The contract will be awarded on a "best value" basis to a single vendor serving only the Department of Criminal Justice Training, and no estimated quantities, initial contract period, or renewal clause is specified in this solicitation. No specific budget range or award value is provided in the solicitation documents.