Exercise Equipment for BCC Medical Facility

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Corrections, is soliciting bids for exercise equipment to be supplied and installed at the BCC Medical Facility located at 3105 Spurr Road, Lexington, Kentucky 40511. This is a re-solicitation of a previous request for bids (RFB 758 2600000501) that closed on April 22, 2026 without award. The procurement encompasses five pieces of commercial-grade exercise equipment: one treadmill, one elliptical machine, one upright exercise bike, one stair climber, and one recumbent exercise bike. All equipment must be new, current year models in first-class condition with weight capacities of 400-450 lbs., seven-year warranties on frames, and five-year warranties on parts and labor, with all installation, shipping, and delivery charges included in the bid price. The equipment is designated for exclusive use by agency employees at the medical facility. Bids are due May 21, 2026 at 1:30 p.m. ET, with written vendor questions required by May 13, 2026 at 10:00 a.m. ET. Evaluation will be conducted on a best value basis, with 90 points allocated to price (lowest bidder receives maximum points), 10 points for delivery time in working days, and warranty requirements serving as a pass/fail criterion. All bids must be submitted electronically through the Kentucky eProcurement system, and pricing must remain valid for a minimum of 60 calendar days after the bid due date.

Kentucky resident bidders and qualified bidders receive statutory preferences and are eligible to respond to this solicitation. Qualified bidder status includes Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities that meet criteria under 200 KAR 5:410(3). Vendors must provide proof of insurance with minimum Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, along with automobile liability insurance if applicable for delivery purposes. All bids must exclude federal excise tax and Kentucky sales or use tax, with F.O.B. shipment on a freight prepaid and allowed basis. No incumbent vendor information or existing contract details are specified in the solicitation documents. Prospective bidders must complete required affidavits attesting to compliance with Kentucky campaign finance laws and, if applicable, provide documentation of resident bidder or qualified bidder status, including proof of authorization to conduct business in Kentucky and satisfaction of tax and insurance obligations. The specific budget range or award value for this procurement is not disclosed in the available solicitation materials.