Exercise Equipment

The City of Philadelphia is issuing a micro purchase requirements contract for exercise equipment, posted on May 7, 2026, with a submission deadline of May 14, 2026. This solicitation seeks quotations for various fitness and exercise equipment including neoprene dumbbell hand weights with storage racks, treadmills with specifications of 3.0HP to 3.5HP capacity accommodating users up to 400 pounds with speeds ranging from 0.6 to 10 miles per hour, and folding exercise bikes with 5-in-1 designs and 330-pound weight capacity, among other complementary fitness items. All prospective vendors must submit comprehensive quotations covering every line item listed in the solicitation to maintain bid eligibility; failure to quote all items will result in disqualification. The contract will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder meeting all specifications. Vendors must not deliver products or provide services until receiving formal notification from the requesting department. Evaluation criteria emphasize competitive pricing on a lowest-price basis, with awards made to qualified vendors demonstrating responsiveness to all specifications and requirements.

The City of Philadelphia has indicated openness to awarding contracts to Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ)-owned businesses, requesting voluntary demographic information through the LGBTQ Applicant Data Form for vendors seeking certification or recognition within the LGBTQ business community; however, this designation does not appear to constitute a formal set-aside for this micro purchase. No incumbent vendor information or current contractor details are specified in the available documentation. All awarded vendors must maintain workers' compensation insurance at statutory limits, general liability insurance with a minimum of $500,000 per occurrence, and automobile liability insurance with a minimum of $300,000 per occurrence. The contract budget ceiling is $43,000, which will be adjusted annually by the Consumer Price Index percentage increase from January 1, 2020, to the most recently published figure and rounded to the nearest thousand dollars. The contract term is 365 days from the effective date specified in PHLContracts, with automatic termination thereafter. All quotations must remain valid for 60 days from submission, with all products to be delivered FOB Destination Point at quoted prices, and the City will process all payments via electronic deposit.