Excavators

The Texas Comptroller of Public Accounts Statewide Procurement Division is soliciting bids for excavators through Invitation for Bid (IFB) No. 304T-26-760A4, with a primary focus on the Texas Department of Transportation. The procurement involves three excavator categories based on operating weight: minimum 10,000 lbs, minimum 29,500 lbs, and minimum 38,000 lbs, all requiring hinged booms and crawler mounting. Each excavator must be new, unused, and in first-class condition, with specific technical requirements including Tier 4 Final or higher emissions certification, diesel engines with varying horsepower, and detailed performance specifications such as digging depth and lift capacity. Vendors must provide comprehensive deliverables including replacement filters, original manuals, manufacturer's statement of origin, and eight hours of factory-trained technician instruction on safety, operation, and preventive maintenance. The pre-bid conference is scheduled for November 18, 2025, at 1:00 p.m. Central Time via Microsoft Teams, with a questions submission deadline of December 2, 2025, and responses provided by December 4, 2025. Final bid responses are due on December 16, 2025, at 1:30 p.m. Central Time in Austin, Texas, with an initial contract term commencing on the Notice of Award effective date and automatically expiring on April 30, 2026.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Acceptable manufacturer models include Caterpillar (305CR/313/317), John Deere (50G/135P/160P), and Case (CX57C/140E/160D) excavators, or CPA-approved equivalents. The contract covers 25 Texas highway districts divided into five geographic zones, with potential for different line items to be awarded to different vendors based on best value. Vendors must provide unit pricing through the Texas SmartBuy online ordering system, with prices inclusive of statewide delivery and subject to a 1.5% administrative fee. Mandatory insurance requirements include $1,000,000 Commercial General Liability and $500,000 Automobile Liability. While specific budget ranges are not detailed, the comprehensive specifications and multi-year renewal options suggest a significant procurement value. Contractors must warrant equipment for a minimum of 12 months or 1,200 hours, covering 100% parts and labor, with repair actions required to begin within two working days of notification.