EWEB RFP 26-091-Q Inclinometer Monitoring

The Eugene Water & Electric Board (EWEB) is soliciting proposals from engineering consulting firms through Request for Proposals 26-091-Q for inclinometer and groundwater instrumentation monitoring services related to the Leaburg-Walterville Hydroelectric Project (FERC Project 2496). The procurement seeks a FERC-qualified consultant to conduct annual monitoring over a five-year period from 2026 through 2030, including data collection, evaluation, and preparation of annual summary reports. The scope of work encompasses monitoring 22 inclinometer casings designated for annual readings (Group 1) and 22 casings for five-year readings (Group 2), along with groundwater instrumentation consisting of 20-56 standpipe and vibrating wire piezometers depending on the monitoring year and newly planned installations for late 2026. Field readings must be performed during the second quarter (April-June) of each year, with 2026 readings potentially occurring after June to accommodate procurement timelines. A voluntary pre-proposal conference is scheduled for May 14, 2026, at 10:30 AM PT via Microsoft Teams, with proposals due electronically through OregonBuys by 2:00 PM PT on May 28, 2026. The contract will commence approximately July 8, 2026, following board approval on July 7, 2026, and contract award on July 9, 2026. Minimum qualifications require proposers to demonstrate at least 10 years of inclinometer and piezometer monitoring experience, 10 years of slope stability analysis experience, completion of at least two relevant landslide monitoring projects within the last 10 years, and experience on at least two FERC-licensed projects, with the lead engineer serving as a licensed Oregon Professional Engineer possessing at least 10 years of relevant experience and no contract terminations for default in the previous five years. Evaluation follows a three-step qualifications-based selection process allocating 20 points for company experience, 35 points for project approach, 30 points for key staff experience, and up to 15 points for pricing based on a cost comparison formula, with potential additional points for optional interviews totaling 100 possible points.

No set-aside designations or restrictions limiting organizational types are specified in the RFP documentation. No incumbent vendors or current contractors are identified in the provided materials. EWEB will provide site access and office space at House 4 in Leaburg; however, the selected consultant must furnish its own workspace for data processing and analysis activities. All project expenses will be reimbursed at actual cost without markup, except for sub-consultant markups limited to 4% on direct labor costs only. EWEB's engineers have estimated the project value at $200,000 for the complete five-year contract term, with pricing proposals evaluated only after written qualifications are scored and up to three firms are shortlisted for potential interviews.