EWEB RFP 24-045-G Fire Retardant Apparel

The Eugene Water and Electric Board (EWEB) is seeking proposals for a comprehensive fire retardant apparel procurement through RFP 24-045-G, covering jurisdictions in Lane County, Oregon. The procurement aims to establish a managed apparel program for various fire retardant clothing items, including t-shirts, button-up shirts, sweatshirts, jackets, vests, jeans, and accessories. Vendors must provide apparel that conforms to ASTM F 1506-02a Standards and meets NFPA 70 E 2012 Hazard Risk Categories, with an estimated annual purchase volume of $60,000. The RFP requires vendors to submit detailed pricing information, provide product samples in multiple sizes, and include embroidery capabilities for EWEB logos. Proposals must be submitted by March 26, 2024, at 2:00 PM PT, with the intent to award one primary contract, though EWEB reserves the right to award multiple contracts on a per-item basis. Evaluation criteria will focus on responsiveness, responsibility, and overall proposal advantage to EWEB.

EWEB encourages participation from minority-owned, woman-owned, and emerging small businesses, demonstrating a commitment to diverse vendor engagement. The contract will have a maximum term of five years, with potential annual renewals and price adjustments subject to EWEB's approval. Contractors must provide supporting documentation for any proposed price increases after the initial 12-month period. While no specific incumbent vendors are mentioned, the RFP indicates an existing annual procurement cycle for fire retardant apparel. The procurement allows for flexible ordering, with estimated annual purchase quantities ranging from 1 to 100 units per item type. Contractors are expected to manage the entire apparel program, including delivery, conformity to safety standards, and potential logo customization, with pricing to include all associated costs except shipping.