Addendum 1 - RFP 24-045-G Fire Retardant Apparel.pdf

March 12, 2024

ADDENDUM #1

Fire Retardant Apparel

RFP 24-045-G

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

Description of Changes:

1. The correct email address for Purchasing contact is kristin.kokkeler@eweb.org

2. Per section 2.19 Schedule of Items, there are manufacture’s listed items that have been discontinued. The table below lists the manufacturer replacement. (See updated pricing sheet with updated manufacturer number).

Manufacturer Discontinued Part

Manufacturer Replacement

F03SY F01YY

F034Y F02ZY

F02HY F01XY

F039Y F01ZY

K295C T256C M640B F645B

F66AY F777Y

F775Y F7D3Y F767Y F7B3Y

F02DY F02QY

F773Y F7D2Y F763Y F7B2Y

3. Two items on the sample request list (Section 4.4 of Evaluation Criteria) were not included on the pricing sheet.

Those items have been deleted from the list of required sample products.

Please provide one sample of each of the following updated items in various sizes:

• Men’s Long Sleeve Hi-Viz Short Sleeve T-Shirt

• Men’s Long Sleeve Hi-Viz Button up Work Shirt

• Men’s Long Sleeve Hi-Viz Pull over sweatshirt

• Men’s Long Sleeve Hi-Viz Zip up sweatshirt

• Men’s Outer Jacket

• Men’s Vest

• Men’s Boot Cut Jean mailto:kristin.kokkeler@eweb.org

4. Q: Section 2.14 of the RFP states that “Changes in unit prices and shipping charges can be considered by EWEB in accordance with section 2.3 above.” However, this information is not referenced in section 2.3 in the RFP. Can EWEB please provide bidders with the missing pricing language from the RFP document?

A: The language cited in Sample Contract, Section 4. Price Adjustments addresses the changes in unit prices and shipping charges that can be considered by EWEB.

Price increases may be considered by EWEB annually prior to the beginning of the next 12-month term.

Contractor is responsible for submitting their request for any price increase 30 to 90 calendar days before the next anniversary of Contract execution, without exception. Contractor must provide a positive means of substantiating any price increase by providing supporting documentation within this 30 to 90-day period.

EWEB shall determine what constitutes acceptable documentation.

EWEB will not accept price increases of any kind the first 12 months of the Contract period.

Upon receipt of request, EWEB reserves the right to (1) accept or negotiate the requested price increase and extend the Contract/allow the Contract to automatically renew or (2) reject the price increase and allow the Contract to expire.

5. Q: As requested in the specification, please confirm garments with reflective stripping on the chest are to have the logo applied to the sleeve instead.

A: This is correct. Garments with reflective stripping on the chest are to have the logo applied to the sleeve instead.

6. Q: Can EWEB please clarify why items F640Y and F66AY are repeated on page 49 of the pricing sheet?

A: This was a mistake on our part and has since been removed. See the updated pricing sheet, as it reflects these changes.

7. Q: Please provide EWEB’s preferred format for listing proposed revisions to the Contract for Goods in the cover letter.

A: Review section 1.4 Instructions to Proposers. Proposers may note revision submissions in the cover letter and provide a redlined copy of the sample contract, or proposer may list all the terms for revision with proposed language in the cover letter.

CLOSING DATE AND TIME

Remains unchanged.

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE PROPOSER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM

NUMBER IN THE APPROPRIATE AREA ON THE PROPOSAL FORM.

Addendum prepared by:

Kristin Kokkeler, Contract Specialist

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________ Date __________________________

End of Addendum

PRICING SHEET - UPDATED

The Proposer hereby offers to furnish all products as specified herein in strict accordance with the Proposal, and for the following amount(s).

Prices include all costs for embroidery and all other costs, with the exception of Shipping. In the Pricing Sheet, Proposer shall list sizes available, Brand/Model and Part #, unit prices and extended amount (Unit Price “times” estimated annual purchase).

Item

Tyndale Part # Description Embroidered

EWEB Logo Estimated

Annual Purchase*

Unit Brand/Model

Bid** Part# Bid** Unit Price

Extended Amount

1 F01YY

NSA or equal; HI-VIS LONG

SLEEVE T-SHIRT

Sizes Available:

Yes 50 each

2 F02ZY

NSA or equal; HI-VIS LONG

SLEEVE T-SHIRT

Sizes Available:

Yes 18 each

3 F01XY

NSA or equal; HI-VIS HYBRID

LONG SLEEVE T-SHIRT

Sizes Available:

Yes 26 each

4 F01ZY

NSA or equal; HI-VIS DUAL

ACTION T-SHIRT

Sizes Available:

Yes 50 each

5 F15LY

DriFire or equal; HI-VISIBILITY

BUTTON DOWN WORK SHIRT

Sizes Available:

Yes 66 each

Item

Tyndale Part # Description Embroidered

EWEB Logo Estimated

Annual Purchase*

Unit Brand/Model

Bid** Part# Bid** Unit Price

Extended Amount

6 F190Y

NSA or equal; HI-VIS WORK

SHIRT

Sizes Available:

Yes 51 each

7 F150Y

DriFire or equal; HI-VIS UTILITY

SHIRT

Sizes Available:

Yes 44 each

8 F290T

Tyndale or equal; BROKEN-IN

RELAXED JEANS

Sizes Available:

No 40 each

9 J290C

Carhartt or equal; DENIM

DUNGAREE

Sizes Available:

10 K290C

Carhartt or equal; MEN'S FRC

ORIGINAL LOOSE FIT CANVAS

JEAN

Sizes Available:

11 T256C

Carhartt or equal; WASHED

DUCK WORK DUNGAREE PANT

Sizes Available:

Item

Tyndale Part # Description Embroidered

EWEB Logo Estimated

Annual Purchase*

Unit Brand/Model

Bid** Part# Bid** Unit Price

Extended Amount

12 J23BY

Ariat or equal; LOWRISE BOOT

CUT M4 JEAN

Sizes Available:

No 70 each

13 U400R

Rangewear or equal; COVERALL

WITH LEG ZIPPERS

Sizes Available:

Yes 1 each

14 J500C

Carhartt or equal; UNLINED

DUCK BIB OVERALL

Sizes Available:

No 14 each

15 F645B

Bulwark or equal; HI-VIS LINED

BOMBER JACKET

Sizes Available:

Yes 30 each

16 F640Y

NSA or equal; HYBRID EXTREME

BOMBER

Sizes Available:

17 F777Y

DriFire or equal; HI-VIS LINEMAN

JACKET

Sizes Available:

Item # Tyndale Part # Description Embroidered

EWEB Logo Estimated

Annual Purchase*

Unit Brand/Model

Bid** Part# Bid** Unit Price

Extended Amount

18 K690T

Tyndale or equal; HEAVYWEIGHT

VEST

Sizes Available: ________________

Yes 5 each

19 F7D3Y

NSA or equal; HI-VIS HOODED

ZIP-FRONT SWEATSHIRT

Yes 20 each

20 F7B3Y

NSA or equal; HI-VIS HOODED

PULLOVER SWEATSHIRT

Yes 100 each

21 K839Y

NSA ARCGUARD ®

COMPLIANCE™or equal; NSA

ARCGUARD ® COMPLIANCE™

COAT

Yes 39 each

22 K869Y

NSA ARCGUARD ®

COMPLIANCE™or equal; NSA

ARCGUARD ® COMPLIANCE™

BIB OVERALL

No 6 each

23 K817Y

NSA ARCGUARD ®

COMPLIANCE™or equal; Hood with Fan

No 4 each

24 M957T

Tyndale or equal; DOUBLE PLY

BALACLAVA

No 72 each

EWEB Logo Estimated

Annual Purchase*

Unit Brand/Model

Bid** Part# Bid** Unit Price

Extended Amount

25 F02QY

NSA or equal; WOMEN’S HI-VIS

LONG SLEEVE T-SHIRT

Yes 6 each

26 F293T

Tyndale or equal; WOMEN’S

BROKEN-IN RELAXED JEANS

No 2 each

27 J233T

Tyndale or equal; WOMEN’S

CLASSIC WORK JEAN

No 33 each

28 U403R

Rangewear or equal; WOMEN’S

UNLINED COVERALL

Yes 28 each

29 F7D2Y

NSA or equal; WOMEN’S HI-VIS

HOODED ZIP-UP

Yes 1 each

30 F7B2Y

NSA or equal; WOMEN’S HI-VIS

HOODED PULLOVER

SWEATSHIRT

Yes 15 each

31 Q8A0Y Paulson or equal; ARC GOGGLE

No 10 each

32 S9NAO

NSA or equal; GEAR BAG

No 1 each

EWEB Logo Estimated

Annual Purchase*

Unit Brand/Model

Bid** Part# Bid** Unit Price

Extended Amount

33 S9NZY

NSA or equal; HOOD BAG

No 1 each

TOTAL

NOTE: * Any estimates or other information provided by EWEB regarding this purchase is for informational purposes only and shall not be relied upon by any Proposer, see Section 2.1 above.

** If bidding alternate brand, bidder shall include product specifications and product must meet or exceed the quality or performance levels of the brand specified in this ITB, in accordance with Sections 1.4 and 1.5 of this ITB. Specifications must include, description, sizes available, colors available, fabric content, care/wash instructions, and information showing product meets or exceeds all minimum technical requirements per Section 2.2.

SHIPPING CHARGES: Bidder shall list all shipping charges that will apply for each order, in accordance with Sections 2.9, 2.11 and 2.14 above:

Proposer shall indicate below the method that will be used to deliver goods:

_______ COMMERCIAL/COMMON CARRIER _______ COMPANY OWNED/RENTED/LEASED VEHICLE

If Bidder is using anything other than commercial/common carriers to deliver goods, an insurance certificate for Automobile Liability as listed below must be provided prior to the issuance of a Notice to Proceed.