EWEB ITB 26-050-G Non-Conductive Substation Fencing

The Eugene Water & Electric Board (EWEB) in Lane County, Oregon is soliciting competitive sealed bids for the supply and delivery of non-conductive fiberglass composite perimeter fencing systems through Invitation to Bid (ITB) 26-050-G. The procurement encompasses structural planks, uprights, personnel gates, and vehicular gates designed for installation around EWEB substations, with an estimated annual requirement of 700 linear feet of 8-foot-height fiberglass fencing, 2 factory-fabricated vehicle double gates (8 feet high by 20 feet wide), and 2 factory-fabricated personnel single gates (8 feet high by 4 feet wide). Bidders must submit sealed bids exclusively through the OregonBuys electronic portal by March 26, 2026, at 2:00 PM Pacific Time, with no pre-bid conference scheduled. The contract will commence upon award and continue for approximately five years with potential renewal options, with an Intent to Award scheduled for April 1, 2026, and Board approval anticipated on May 5, 2026. Bidders must provide unit pricing for each line item on a per-square-foot basis for both barrier and gates, including all shipping, handling, travel, and related expenses, along with delivery timeframes and warranty terms (minimum 3 years required). Qualified bidders must demonstrate a minimum of 10 years' experience in the design and manufacturing of fiberglass reinforced plastic fencing systems and provide references from at least three electric utility projects completed within the past five years. Award will be made to the lowest responsive and responsible bidder, with EWEB reserving the right to conduct factory inspections and product testing prior to award to validate compliance with material specification EC3-2.0540, which references multiple ASTM standards for electrical, mechanical, and performance testing; delivery is FOB EWEB warehouse or jobsite as negotiated, with materials delivered during specified business hours Monday through Friday.

This procurement is open to all qualified bidders with no set-asides designated for disadvantaged enterprises or other restricted business categories. No incumbent vendors or current contractors are identified in the solicitation materials. The solicitation does not specify a budget range or award value; however, pricing will be evaluated based on unit costs submitted by bidders for the identified line items and delivery scope. Integration requirements are limited to compliance with EWEB's material specification EC3-2.0540 and standard delivery logistics to EWEB facilities. The solicitation emphasizes the importance of electrical safety and non-conductive properties, ensuring that all materials meet rigorous ASTM standards for performance in electrical utility environments.