Bid Cancellation ITB 26-050-G Non-Conductive Substation Fencing.pdf

This is a bid cancellation notice from the Eugene Water & Electric Board (EWEB) in Lane County, Oregon, regarding Invitation to Bid (ITB) 26-050-G for non-conductive substation fencing. The original solicitation requested competitive sealed bids for the supply and delivery of fiberglass composite perimeter fencing systems, including structural planks, uprights, personnel gates, and vehicular gates for installation around EWEB substations. The estimated annual requirement comprised 700 linear feet of 8-foot-height fiberglass fencing, 2 factory-fabricated vehicle double gates (8 feet high by 20 feet wide), and 2 factory-fabricated personnel single gates (8 feet high by 4 feet wide). The original bid submission deadline was March 26, 2026, at 2:00 PM Pacific Time through the OregonBuys electronic portal. The contract was scheduled for Intent to Award on April 1, 2026, with Board approval anticipated on May 5, 2026, and would have commenced upon award for approximately five years with potential renewal options.

The bid solicitation has been cancelled as of March 27, 2026, due to a submission from D'Ewart being deemed unresponsive; specifically, the required cover letter was missing and Attachment A (Bidder Qualifications and References form) was incomplete. EWEB anticipates reposting a bid for fencing installation at a later date and will include materials with that future project. The original solicitation required unit pricing on a per-square-foot basis for both barrier and gates with all associated costs included, minimum 3-year warranty terms, and demonstrated qualifications of at least 10 years' experience in fiberglass reinforced plastic fencing design and manufacturing with references from three electric utility projects completed within the past five years. No budget range, award value, set-asides, or incumbent vendors were identified in the original solicitation materials. Delivery was to be FOB EWEB warehouse or jobsite during business hours Monday through Friday.