EWEB ITB 25-152-G Douglas Fir Crossarms

The Eugene Water & Electric Board (EWEB) is seeking bids for Douglas Fir Crossarms through Invitation to Bid (ITB) No. 25-152-G, located in Lane County, Oregon. The procurement involves purchasing two specific types of treated wood crossarms for overhead electrical distribution system installations: 800 units of 8-foot standard 6-pin crossarms and 20 units of 10-foot standard 6-pin crossarms. Qualified vendors must supply crossarms made from seasoned Douglas Fir with coastal origin, treated with pentachlorophenol and conforming to RUS Bulletin 1728H-701 standards. Bids are due electronically through OregonBuys by 2:00 PM PT on August 19, 2025, with a requirement that the successful contractor maintain a minimum stock of 200 8-foot crossarms for immediate 48-hour delivery. The contract will have a five-year term with automatic annual renewals, and contractors must arrange for EWEB's inspection services both before and after treatment, with EWEB covering inspection fees unless excessive trips are required due to material rejection.

The procurement does not specify any specific set-aside designations for disadvantaged enterprises or restrict respondents based on organizational type. Delivery must occur within three weeks of purchase order receipt to EWEB's warehouse located at 4200 Roosevelt Boulevard in Eugene, Oregon. Pricing is subject to annual adjustment, with contractors able to submit price increase requests 30-90 days before each contract anniversary, though no price increases are permitted during the first 12 months. EWEB reserves the right to conduct factory inspections of manufacturing facilities to validate a bidder's capability to meet contract requirements. While specific budget ranges are not explicitly stated, the procurement involves a significant volume of crossarms with potential for ongoing annual renewals, suggesting a substantial contract value. Delivery charges will be quoted separately per truckload, and the contract's structure indicates a long-term strategic procurement approach for EWEB's electrical infrastructure maintenance and expansion.