Everal Barn Alterations

The City of Westerville Parks & Recreation Department is seeking bids for the Everal Barn Alterations project, located at 60 North Cleveland Avenue in Westerville, Ohio. The procurement is a single-prime General Contract for comprehensive renovations to an existing event barn, which is recorded on the National Register of Historic Places. The project scope includes structural insulation, plumbing and HVAC upgrades, lighting improvements, new floor/wall/ceiling finishes, and modifications to a ground floor warming kitchen. Two alternate bid items are available: converting Storage Room 101 into a warming kitchen and installing exterior holiday lighting. The Engineer's Estimate for the Base Bid is $841,077, with bidders required to provide lump sum pricing for the base bid and alternate items. Key submission details include a non-mandatory pre-bid conference on December 15, 2025, at 1:30 p.m., and bid closing on January 8, 2026, at 4:00 p.m., with a public bid opening immediately thereafter. The Q&A period concluded on December 18, 2025, at 4:00 p.m., and the project completion date is set for October 30, 2026.

The contract will be awarded to the lowest and best bidder, with evaluation criteria considering the bidder's permanent place of business, plant and equipment suitability, financial status, experience record, and bid price. All bids must include a bid guaranty, and the successful bidder must provide performance and payment bonds. The project is subject to prevailing wage requirements under Ohio Revised Code Chapter 4115, with wage thresholds triggered for building construction alterations exceeding $75,000. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the city reserves the right to consider various factors in contractor selection. The project requires compliance with 2024 Ohio Building Code, includes provisions for code-required special inspections, and will involve coordination among multiple trade contractors, including general, plumbing, HVAC, electrical, fire protection, and kitchen equipment contractors. Monthly payments will be made based on work progress, with a retainage schedule of ten percent until fifty percent completion, reducing to five percent thereafter, and a one-year guarantee period commencing upon Final Acceptance of the work.