Event Security - Metal Detector Rentals

The University of Texas at Austin is requesting proposals for event security metal detector rentals, with an Intent to Bid due March 6, 2026 at 1:30 PM CST and final submission due the same day at 2:30 PM CST.

Respondents must submit proposals via the Bonfire portal at https://utexas.bonfirehub.com/opportunities/221484, including a cover letter, qualifications and reputation statement, quality-of-services description, ability to meet the university's needs, project pricing and delivery schedule, and completed BidTable Response Template in Excel format. The scope covers metal detector equipment rental and security screening services for events. Supporting documentation must include comprehensive company information (legal name, principal place of business, state of incorporation, employee count, annual revenue, parent corporation details if applicable, and two years of financial statements), financial ratings, disclosure of pending litigation or claims and loan defaults, at least three customer references for similar services within the past five years, disclosure of any relationships with University of Texas employees, and identification of owners with 25 percent or greater ownership interest with Social Security Numbers for child support verification purposes.

The question period ran from February 13, 2026 at 1:30 PM CST through February 20, 2026 at 12:00 PM CST. Supporting documents may be submitted in PDF, Excel, Word, images, audio, or video formats with a maximum file size of 1000 MB per document. Respondents may request exceptions to terms and conditions outlined in Attachment Two, submitted in writing during the submission process. The solicitation applies NIGP commodity codes 03569 (Magnetometers, Security Screening Equipment), 68044 (Detectors, Gun and Metal), and 90568 (Security Screening Services, Personnel).