ESBD_490072_1771022514789_6. Submission Instructions - 721-26059.pdf

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Respondent's Response to Section 6.4 - Cover Letter

File Type: PDF (.pdf) Multiple Required

Respondent’s Response to Section 6.5 - Qualifications, Abilities, and Reputation

File Type: PDF (.pdf) Multiple Required

Respondent’s Response to Section 6.6 - Quality of Proposed Services

File Type: PDF (.pdf) Multiple Required

Respondent’s Response to Section 6.7 - Ability to Meet University’s Needs

File Type: PDF (.pdf) Multiple Required

Project Supporting

File Type: Any (.csv, .pdf, .xls, Multiple Optional

Documents (Optional)

.xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Respondent’s Response to Section 5 – Project Pricing and Delivery Schedule

File Type: PDF (.pdf) Multiple Required

Event Security - Metal Detector Rentals BidTable (BT-

19CF)

BidTable: Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this BidTable.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Respondent's Response to

APPENDIX

ONE -

Execution of Offer

File Type: PDF (.pdf) Multiple Required

Does Respondent accept all terms

Data Type:

Yes/No N/A Required and conditions in the Solicitation and

ATTACHMENT

TWO without exceptions?

If Respondent is requesting an exception to any terms or conditions set forth in

ATTACHMENT

TWO, the Respondent must upload a list of exceptions for review. Please specify the sections and the specific exceptions taken.

File Type: PDF (.pdf) Multiple Optional

Legal Name of Respondent’s Company

Data Type: Text N/A Required

Address of Principal Place of Business

Data Type:

Number N/A Required

Address of Office Providing Services Under the Agreement

Data Type: Text N/A Required

Number of Years in Business

Data Type:

Number N/A Required

State of Incorporation Data Type: Text N/A Required

Number of Employees

Data Type:

Number N/A Required

Annual Revenue Volume

Data Type:

Number N/A Required

Name of Parent Corporation (if any)

Data Type: Text N/A Required

State whether Respondent will provide a copy of its financial statements for the past two (2) years, if requested by University.

Data Type:

Yes/No N/A Required

Respondent will provide a financial rating of the Respondent entity and any related documentation (such as a Dun & Bradstreet analysis) that indicates the financial stability of the Respondent.

File Type: PDF (.pdf) Multiple Required

Is Respondent currently for

Data Type: Text N/A Required sale or involved in any transaction to expand or to become acquired by another business entity?

If yes, Respondent will explain the expected impact, both in organizational and directional terms.

Respondent will provide any details of all past or pending litigation or claims filed against Respondentthat would affect its performance under the Agreement with University (if any).

Data Type: Text N/A Required

Is Respondent currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Respondent will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.

Respondent will provide at least three (3) customer references for similar services performed within the past five (5) years, including the customer’s company name, contact person, email address, telephone number, project description, length of relationship, and services provided by Respondent.

File Type: PDF (.pdf) Multiple Required

Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Respondent and any employee of the University? Yes or No. If yes, Respondent will explain.

Respondent will provide the name and Social Security Number for each person having at least 25% ownership interest in Respondent.

This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Respondent with an ownership interest of at least 25% is more than 30 days delinquent in paying child support.

Disclosure of this information is governed by the Texas

File Type: PDF (.pdf) Multiple Required

Public Information Act (Chapter 552, Government Code), and other applicable law.

Who is the Respondent’s primary contact that UT Austin should use for addressing questions or communications related to this solicitation?

Provide the following information:

Name, Title, Email Address, and Phone Number.

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 03569

Magnetometers, Security Screening Equipment

NIGP 68044 Detectors, Gun and Metal

Commodity Set Commodity Code Title Description

NIGP 90568 Security Screening Services, Personnel

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

Requested BidTables:

The BidTable Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/221484.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/221484

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Mar 06, 2026 1:30 PM CST.

https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot

The Question period for this opportunity starts Feb 13, 2026 1:30 PM CST. The Question period for this opportunity ends Feb 20, 2026 12:00 PM CST. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Mar 06, 2026 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support