Event Producer - Designer

University of Texas at Austin is soliciting proposals for Event Producer–Designer services through the Euna Procurement portal, with proposals due September 21, 2026 at 2:30 p.m. CDT. The question period runs from September 3 at 8:00 p.m. CDT through September 10 at 2:30 p.m. CDT.

Respondents must submit an Execution of Offer with fixed pricing and optional renewal pricing, an Addenda Acknowledgement, a cover letter, and written responses addressing Qualifications and Abilities, Quality of Proposed Services, Ability to Meet University Needs, and Staffing Resources. A completed Excel questionnaire covering company information, prompt payment discount percentage, and acceptance of payment terms is required. Exceptions to contract terms and information on Group Purchasing Organization or cooperative contract arrangements are optional submissions. All files are subject to a 1000 MB per-file size limit, and text responses are capped at 2000 characters.

Respondents must confirm an Intent to Bid by the September 21 deadline to access the submission window. The procurement is classified under NIGP commodity codes for Audio and Video Production Services, Event Planning Services, and Production Planning and Control. University of Texas at Austin advises suppliers to allow at least one day before the closing deadline to upload and finalize materials. Technical support is available through Euna Procurement and the Bonfire portal at https://utexas.bonfirehub.com/opportunities/246312.