ESBD_556503_1788486142380_Submission Instructions - 721-27001.pdf

PDF 155 KB Posted Sep 3, 2026

Attached to: Event Producer - Designer
Solicitation number: 721-27001
Issued by: Texas

About this file

Written by GovTribe AI · Sep 7, 2026

This is a Submission Instructions document for suppliers responding to a University of Texas at Austin procurement opportunity for Event Producer - Designer services, classified under NIGP commodity codes for Audio and Video Production Services, Event Planning Services, and Production Planning and Control. Suppliers must submit their responses through the Euna Procurement portal by September 21, 2026 at 2:30 PM CDT. The submission window opens after suppliers confirm their Intent to Bid by the same deadline. A question period is available from September 3, 2026 at 8:00 PM CDT through September 10, 2026 at 2:30 PM CDT for potential respondents to seek clarification. Suppliers are strongly advised to allow at least one day before the closing time to upload and finalize their submissions.

Suppliers must prepare and submit multiple required documents including an Execution of Offer, Fixed Pricing and optional Renewal Pricing in PDF format, Addenda Acknowledgement, cover letter, and responses addressing Qualifications and Abilities, Quality of Proposed Services, Ability to Meet University Needs, and Staffing Resources. Additional required submissions include company information via a completed Excel questionnaire template, prompt payment discount percentage, and confirmation of acceptance of payment terms. Optional submissions include exceptions to contract terms, discount descriptions, and information on Group Purchasing Organization (GPO) or cooperative contract arrangements. All uploaded files have a maximum size of 1000 MB per file, and text field responses are limited to 2000 characters. Respondents should submit materials through the Bonfire portal at https://utexas.bonfirehub.com/opportunities/246312 and contact Euna Procurement support for technical assistance.

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Execution of Offer

File Type: PDF (.pdf) Multiple Required

Fixed Pricing File Type: PDF (.pdf) Multiple Required

Renewal Pricing File Type: PDF (.pdf) Multiple Optional

Addenda Acknowledgeme nt

File Type: PDF (.pdf) 1 Required

Does Respondent take exception to any terms or conditions set forth in the attached sample agreement

Data Type:

Yes/No N/A Required

List of exceptions Respondent is requesting

File Type: PDF (.pdf) Multiple Optional

Respondent's Cover Letter

File Type: PDF (.pdf) Multiple Required

Response:

Qualifications, Abilities, and Reputation

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Required

Description of Discounts

Data Type:

Text N/A Optional

Upload of Discounts

File Type: PDF (.pdf) Multiple Optional

Response:

Quality of Proposed Services

Multiple Required

Additional Service List

File Type: PDF (.pdf) Multiple Optional

Response: Ability to Meet University’s Needs

Multiple Required

Prompt Payment Discount:

Data Type:

Percentage N/A Required

Please indicate that you will accept payment under this program

Data Type:

Yes/No N/A Required

Is Respondent identifying a GPO

Data Type:

Yes/No N/A Required

Cooperative Contract Name

Data Type:

Text N/A Optional

Cooperative Contract Number

Data Type:

Text N/A Optional

Cooperative Contract Term

Data Type:

Text N/A Optional

Cooperative Contract Website Link

Data Type:

Text N/A Optional

Response:

Staffing Resources and Past Business Relationship Strength with the University

Multiple Required

Company Name Data Type:

Text N/A Required

Contact Name Data Type:

Text N/A Required

Contact Title Data Type:

Text N/A Required

Contact Email Address

Data Type:

Text N/A Required

Date Data Type:

Text N/A Required

Signature Data Type:

Text N/A Required

Company Information (Q-

08DU)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response

Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 91509 Audio and Video Production Services

NIGP 96234

Event Planning Services (Inactive, please see commodity code 962-60 effective January 1, 2016)

NIGP 96763 Production Planning and Control

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/246312.

Please note that Questionnaires may take a significant amount of time to prepare.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/246312

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Sep 21, 2026 2:30 PM CDT.

The Question period for this opportunity starts Sep 03, 2026 8:00 PM CDT. The Question period for this opportunity ends Sep 10, 2026 2:30 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 21, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

https://procurement-help.eunasolutions.com/hc/en-us/articles/48878569291411-What-s-a-Data-Field-or-Slot

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us https://procurement-help.eunasolutions.com/hc/en-us

File details come from the government source that posted it. Updated Sep 7, 2026.