Event Planning and Management Services - DESE

The State of Missouri's Department of Elementary and Secondary Education (DESE) is seeking proposals for Event Planning and Management Services through a competitive Request for Proposal (RFP) solicitation. The procurement is open to vendors who can provide comprehensive event planning and management services, which likely include logistics coordination, venue management, speaker coordination, and on-site event execution. The solicitation was posted on December 5, 2019, with responses due by December 27, 2019, at 2:00 PM CST, and the contract period is set for one year from the effective date of award. Vendors must submit their proposals either electronically through the MissouriBUYS system or as hard copy submissions to the Division of Purchasing. The RFP does not specify detailed line items or quantities, suggesting a flexible scope of services that will be tailored to DESE's specific event needs. The primary contact for questions is Kelly Miller, who can be reached at 573-751-4885 or kelly.miller@oa.mo.gov, and vendors are responsible for thoroughly reviewing the complete solicitation document available in the MissouriBUYS system Overview tab.

The solicitation appears to be open to all vendors without any specific set-aside designations or restrictions on organizational types. No incumbent vendors or existing contractors are mentioned in the documentation. The RFP does not provide an estimated total contract value or specific budget range, which suggests the State is seeking competitive proposals based on best value rather than a predetermined budget ceiling. Payment terms are established as Net 45 Days, with delivery specified as Free On Board Destination. The State of Missouri will likely evaluate proposals based on the vendor's ability to meet the event planning and management service requirements, with an emphasis on comprehensive service capabilities, proven experience, and potential cost-effectiveness. Vendors should be prepared to demonstrate their expertise in managing complex events, providing logistical support, and meeting the dynamic needs of the Department of Elementary and Secondary Education.